Business Operation Assistant

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

What this job involves
1. Administrative Support and Office Management:
Manage daily office operations including scheduling correspondence and meeting coordination.
Organize and maintain filing systems both physical and digital ensuring efficient document retrieval.
Handle travel arrangements accommodation bookings and expense reimbursements for team
members if needed.
Coordinate internal and external meetings including venue booking catering arrangements and
meeting logistics.
Maintain office supplies inventory and manage vendor relationships for administrative services.
Prepare and process administrative documentation reports and internal communications across
different departments and regional teams.
2. Business Support and Deal Coordination:
Assist in the preparation of client presentations proposals and department heads internal reporting
materials.
Support deal execution processes by coordinating documentation flow between internal teams and
clients.
Maintain and update client databases and transaction tracking systems.
Assist in organizing property viewings client meetings and site visits.
Coordinate with legal finance and other support functions for deal documentation and closing
processes.
Help compile quarterly business reports and performance tracking materials

Help brokers collect track records.
Provide general business support to the leasing advisory team as needed.
Support budget planning and forecasting activities for leasing projects.
Interested An ideal candidate would need to have the following qualifications
Bachelors degree in Business Administration Management Finance Accounting or related field.
At least 3-4 years of experience in administrative or secretarial roles preferably in real estate
professional services or corporate environments.
Strong organizational and time management skills with ability to multitask effectively.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).

Excellent verbal and written communication skills in English and Mandarin.
Detail-oriented with high level of accuracy in work output.
Ability to work independently take initiative and maintain confidentiality.
Positive attitude and willingness to support team objectives

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.