Activation Manager Executive Assistant to Managing Director

Job Description:

We are seeking anActivation Manager & Executive Assistant to the MD. This role will be responsible foroptimizing daily organizational operations internal and external collaboration project facilitation domestic/international award submissions management of the MD office and meeting coordination. The primary goal is to assist the team inenhancing operational efficiency and revitalizing the organization.

This role goes beyond mere execution; it requires a partner who operates with high efficiency thinks and judges independently integrates resources drives projects forward and provides proactive recommendations and solutions.

Key Responsibilities

• Executive Support:Manage the Managing Directors schedule and ensure internal/external collaboration flows smoothly to meet timelines and quality standards.
• Organizational Activation:Consolidate organizational activation projects and MD requirements to develop creative solutions that optimize operations.
• Cross-functional Collaboration:Partner with the MD Marketing and Business Divisions to ensure necessary support is provided and organizational influence is maximized.
• Meeting Management:Organize weekly management meetings and monthly general meetings ensuring timely participation and effective flow.
• Award Submissions:Support domestic and international award entry processes ensuring on-time submission and assisting in the packaging and storytelling of entry content.

Requirements

• Experience:Minimum of 2 years of experience in a secretarial or executive assistant role.
• Core Skills:Exceptional communication logical thinking project management and presentation skills.
• Autonomy:The ability to handle critical tasks independently.
• Technical Proficiency:Mastery of Microsoft Office (Word PowerPoint Excel Outlook).
• Adaptability:Proven ability to maintain flexibility and execution power in a fast-paced changing environment.

Bonus Points (Preferred)

• Prior experience in Marketing Communications Advertising or specialized Executive Support.
• A high level of interest in industry trends AI and innovation.

Ideal Candidate Profile

• Proactive & Accountable:This individual takes ownership and consistently prioritizes finding solutions when facing challenges.
• Collaborative yet Independent:This role requires someone who enjoys teamwork but is equally capable of completing missions solo.
• Quality-Driven:The candidate should have high standards for work output with a sharp eye for detail and results.
• Growth-Oriented:A continuous desire to learn new things and evolve professional workflows is essential.

Benefits & Opportunities

• High-Level Exposure:Opportunities to collaborate with cross-departmental teams and senior executives.
• Impactful Experience:Hands-on involvement in projects that drive real organizational change.
• Professional Development:A path to cultivating comprehensive strategy integration and management skills.
• Cultural Influence:The chance to make an impact within an environment that deeply values culture and innovation.

Location:

Brand:

Time Type:

Contract Type: