Operations & Admin Assistant

Hevy is one of the worlds leading workout tracking apps millions of users use it every day to train smarter. Were a lean ambitious team that moves fast and builds things that last.

Were seeking an Operations & Admin Assistant who possesses a sharp mind for contract negotiation and a strong grasp of financial modeling. This role is at the intersection of legal finance and operations requiring a balanced approach and expertise in all three areas.

Youve worked in international companies in the fitness app or consumer tech space. You know the pace the complexity and the standards that come with operating at scale across borders. And now you want to apply all of that to help build something from the inside.

Youll report directly to the Head of Operations. No bureaucracy real ownership real impact.

What Youll Do

Contracts & Legal Coordination

• Own the full lifecycle of internal and external contracts from first draft to execution. NDAs vendor agreements partnership deals B2B agreements licensing whatever Hevy needs to operate and grow globally.
• Work hand-in-hand with our external legal firm: prepare briefs coordinate reviews follow up on open points and hold the timeline without losing quality.
• Be the first point of contact for internal legal queries. You wont be the lawyer but youll know enough to triage guide and escalate confidently.
• Maintain a bulletproof contract repository: up to date properly filed audit-ready. Own the tracking of renewals expirations amendments and obligations.
• Support GDPR compliance documentation data processing agreements and Terms of Service updates as the product evolves.

Financial Analysis & Data Verification

• Prepare pre-close financial analyses consolidating data from multiple platforms and sources into a clear.
• Extract download and cross-reference data from app stores subscription platforms and analytics tools to verify figures spot inconsistencies and validate key business metrics.
• Flag anomalies trends and opportunities and translate them into crisp decision-ready summaries for leadership.

Operations & Scaling

• Manage supplier and partner records across internal systems with obsessive accuracy.
• Handle the legal and operational onboarding of new employees service providers and business partners.
• Proactively identify friction points in our workflows and build scalable solutions.

What Were Looking For

• Degree in Business Administration (ADE) Operations Management or a related field. An MBA or postgraduate in Operations is a strong plus.
• 35 years of experience in an operations legal-ops or hybrid finance/legal role.
• Comfortable fielding internal legal queries and knowing when to answer when to escalate and when to loop in the lawyers.
• Solid with numbers: you can pull data from multiple sources cross-reference it and build clear reports without someone holding your hand.
• Fluent in Spanish and English (written and spoken).

What We Offer

Competitive salary.

Hybrid model: 2 days per week in our Barcelona office.

Gym at the office.

Private medical insurance.

Cobee.