HR Administrative
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Job Summary
The mission of the Human Resources Area is articulated through four strategic pillars:
Foster individual and organisational development through talent attraction training and development strategies.
Boost a culture based on mutual respect inclusion diversity and equal opportunities.
Foster well-being in a comprehensive approach focusing on the following areas: working conditions professional well-being interpersonal relations and work-life balance.
Promote efficiency and quality by providing an excellent service.
The area of Human Resources covers Talent Attraction and Acquisition Professional Development/Training Strategic HR Projects Personnel Administration and Labour Relations (involving a current team of seventeen people).
The candidate will provide administrative support to the HR Area contributing to the smooth implementation and follow-up of HR procedures and activities. Specifically the role will include:
Provide general administrative support to the HR Directorate including the preparation of documentation supporting job offer publication telework processes contract-related documentation certificates audits and other administrative activities.
Support onboarding and welcoming processes for new staff assisting with the administrative tasks before during and after incorporation and ensuring that the required documentation and information are properly prepared and available.
Maintain and update HR records databases and files ensuring information on VHIR employees collaborating staff and external personnel is accurate complete and properly organised across physical and digital systems.
Support the coordination of meetings events and HR activities including scheduling meetings preparing and sharing information communicating with stakeholders and providing administrative support during project or team sessions.
Professional Training (CFGM) preferably within the field of Business Administration or related field.
Fluency in Catalan and Spanish (business level).
Fluency in English (business level).
Specific training in human resources.
Previous experience working in administration functions preferably in a professional or organisational environment.
Intermediate knowledge of Microsoft 365 particularly Word Excel PowerPoint and Outlook.
Good organisational and prioritisation skills with the ability to manage multiple tasks and requests.
Attention to detail and accuracy in document preparation data entry and record keeping.
Good communication and interpersonal skills with a service-oriented approach and ability to collaborate effectively within a team.
Ability to follow established procedures policies and protocols and work with guidance when required.
Experience in the biomedical research sector.
Previous experience in an HR department or personnel administration.
As part of VHIRs commitment to equal opportunities and an inclusive workplace we welcome applications from people with functional diversity and are committed to ensuring an inclusive recruitment process for all candidates. Candidates with an officially recognised degree of functional diversity of 33% or higher will be given positive consideration.
Working hours: Part-time (20 hours per week).
Starting date: As soon as possible.
Gross annual salary: Remuneration will be determined by experience skills and responsibilities and aligned with the Collective Agreement pay scale.
Contract type: A one-year fixed-term contract linked to the project with the possibility of extension.
Incorporation into the Vall dHebron Research Institute (VHIR) a public sector institution that promotes and develops biomedical research innovation and teaching at Vall dHebron University Hospital (HUVH) the largest hospital in Barcelona and the largest within the Catalan Institute of Health (ICS).
A dynamic scientific environment of excellence where cutting-edge biomedical projects are continuously developed.
Continuous learning and career development pathways.
Flexible working hours.
23 days of annual leave plus 9 personal days.
Flexible remuneration programme including meal vouchers health insurance transport and more.
Corporate benefits platform offering significant discounts on travel culture technology gastronomy sports and more.
Healthy offering Feel Good Feel VHIR: VHIRs wellbeing programme offers a variety of activities to help staff thrivephysically mentally and socially. Through four pillarsFeel Well Feel Connected Feel Empowered Feel Welcomedit fosters health growth and community.
International mobility support (Welcome Services): we aim to make your arrival in Barcelona smooth and pleasant by providing city information guidance on required procedures access to the International Welcome Desk family support and assistance with finding accommodation.
Deadline to apply:
Pre-selection: Candidates are shortlisted based on their skills qualifications and relevant experience as outlined in their CVs.
Interviews: Meetings may be held with Talent Acquisition and/or the hiring manager.
Practical assessment: Depending on the role candidates may complete a case study technical task presentation or written exercise on-site or remotely.
Checks: Education references and other job-related verifications may be carried out.
Job offer: The selected candidate receives a formal job offer upon successful completion of the process.
VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment hiring training and management for all staff within the organisation regardless of gender civil status family status sexual orientation gender identity and expression religion age functional diversity or ethnicity.
Information on Personal Data Protection:
Data Controller: Fundació Hospital Universitari Vall dHebron Institut de Recerca -VHIR-. Purpose: Personnel selection. Legal Basis: Your consent. Data retention period: One year. If you are selected as long as the employment relationship is in force and legal responsibilities may arise. Data sharing: Does not occur except for communications necessary to fulfill the purpose and those required by law to public and private bodies. Rights: You can access rectify delete object to and limit the processing of data as well as request data portability where applicable by contacting . DPO: . More information can be found here.
Data Protection Authority: APDCAT
