Finance Operations Assistant

Purpose of the Role

The GBS Administrative Assistant plays a key role in ensuring a well-organized highly efficient and positive working environment. Acting as the organizational backbone for the GBS team this position supports the department on a day-to-day basis and contributes to ongoing process improvement and operational excellence.

Key Responsibilities

• Provide day-to-day administrative support for the GBS team.
• Coordinate calendars meetings rooms visitors and internal logistics.
• Act as a point of contact for internal stakeholders on administrative topics.
• Support onboarding activities (accesses documentation coordination with HR/IT).
• Manage documentation filing and internal records.
• Coordinate with internal departments (Finance HR Procurement Facilities).
• Support day-to-day office needs by managing supplies (e.g. coffee machine shared materials) and ensure the office is properly equipped so the team can work comfortably.
• Support purchase orders invoices and follow-ups with finance teams.
• Prepare simple reports lists and presentations when required.
• Actively contribute to a well-organized efficient team environment by identifying and supporting process improvements and best practices.
• Support simple finance tasks (e.g. invoice checks and data entry).

Qualifications :

Qualifications & Skills

• Vocational training or a degree in Administration/Business with experience in operations or administrative support in a corporate/international environment.
• Strong organization coordination and multitasking skills; proactive serviceoriented able to prioritize and work independently while collaborating effectively.
• MS Office (Outlook Excel Word); SAP is a plus.
• Fluent Spanish and English; strong communication with stakeholders

Key Competencies:

• Adaptability and teamwork: thrives in a fast-paced multicultural environment and collaborates cross-functionally
• Strong organizational and time management skills
• Problem-solving and solution-oriented mindset

Información adicional :

• We kindly ask you to apply in English.
• 4 days at the office are required. (From Monday to Thursday) 1 day per week working remotely. 

Por Syntegon y sus subsidiarias la diversidad es una preocupación clave. Exclusivamente promovemos un ambiente donde todos los empleados independientemente de su género edad origen religión orientación sexual identidad de género o necesidades especiales sean tratados de manera equitativa. Si esta oferta de trabajo utiliza únicamente la forma masculina es por razones de legibilidad y se refiere a individuos de todos los géneros.

Remote Work :

No

Employment Type :

Full-time