Racing Events Coordinator

Join Race Coast Western Cape as Racing Events Coordinator - Support the Delivery of Race Day Excellence!

We are looking for a highly organised energetic and detail-drivenRacing Events Coordinatorto support the planning coordination execution and reporting of race day events across Race Coast Western Cape venues.

The ideal incumbent will be hands-on proactive and comfortable working in a fast-paced live event environment. This role supports theRacing Events Managerin ensuring that race days are properly planned operationally ready professionally delivered and accurately reported on.

With approximately70 race day events per year including weekends public holidays and feature days this role requires someone who can keep track of the details coordinate across departments follow up relentlessly and stay calm when race day does what race day does arrive whether you are ready or not.

TheRacing Events Coordinatorwill report to theRacing Events Manager / Head of Eventsand will work closely with Racing Operations Food & Beverage Marketing Security Maintenance IT Broadcast AV Accreditation Parking Cleaning Hospitality and Finance teams.

The goal is to support smooth safe consistent and well-documented race day delivery across Hollywoodbets Kenilworth and Hollywoodbets Durbanville.

Location Hollywoodbets Kenilworth Racecourse and Hollywoodbets Durbanville Racecourse (on-site)

Type Full-Time

Experience A minimum of two (2) to three (3) years experience in event coordination race day operations venue operations hospitality events sports events live events or a similar environment.

Experience supporting recurring events weekend operations event administration and cross-functional coordination will be advantageous.

About Race Coast

From the Western Cape to KwaZulu-Natal we bring people together for legendary races vibrant festivals and unforgettable celebrations. Beyond the thrill of the track Race Coast is about live music fashion food and experiences that spark connection and keep the energy alive all year round.

At Race Coast we dont just host race days. We curate elevated experiences that blend sport style and sophistication. With our footprint across some of South Africas most iconic venues including Hollywoodbets Kenilworth and Hollywoodbets Durbanville in the Western Cape and Hollywoodbets Greyville and Hollywoodbets Scottsville in KwaZulu-Natal we are redefining the modern race day for a discerning audience. Each event is an exhilarating hub of heart-pounding action lifestyle and entertainment.

• Support the planning coordination execution and reporting of race day events across Race Coast Western Cape venues.
• Assist with the coordination of approximately 70 race day events annually including weekends public holidays feature days and high-profile racing fixtures.
• Support the preparation and maintenance of race day plans run sheets schedules event checklists and readiness trackers.
• Assist with the coordination of race day requirements across internal departments and external service providers.
• Arrange and support race day planning meetings briefings and follow-up actions.
• Collate information from Racing Food & Beverage Marketing Security Maintenance IT AV Broadcast Accreditation Parking Cleaning Hospitality and Operations teams.
• Track outstanding race day deliverables and follow up with responsible departments to ensure deadlines are met.
• Support the coordination of race day operational areas including hospitality spaces public areas activations kids entertainment parking access control security cleaning maintenance broadcast AV IT ticketing accreditation and guest services.
• Assist with floor plans venue layouts signage plans furniture requirements branding placement access routes and operational setup requirements.
• Support the Racing Events Manager in ensuring that venue setups are completed according to approved plans.
• Liaise with Food & Beverage to confirm race day hospitality requirements public catering bar requirements restaurant readiness menus staffing stock and service points.
• Liaise with Marketing to confirm activations entertainment promotions signage branding guest engagement activities and race day communication requirements.
• Liaise with Security and Operations to support access control crowd movement parking plans stakeholder access and incident escalation processes.
• Liaise with IT AV and Broadcast teams to confirm technical requirements screens sound communications equipment and broadcast-related race day needs.
• Assist with accreditation coordination guest lists stakeholder access and race day credential requirements where required.
• Support supplier and service provider coordination including setup times delivery windows site access breakdown requirements and contact lists.
• Assist with race day staff briefing documents supplier notes contact sheets and operational communication.
• Provide on-the-day coordination support to ensure the race day event environment runs smoothly.
• Monitor assigned operational areas during race days and escalate issues to the Racing Events Manager where required.
• Assist with resolving guest client supplier or operational queries professionally and timeously.
• Support the coordination of race day hospitality suites hosted groups owners sponsors VIPs and stakeholder requirements where applicable.
• Assist with incident logging complaint tracking supplier issues operational notes and service feedback during race days.
• Compile post-race day information and support the preparation of race day reports.
• Ensure post-event reports include operational observations incidents complaints supplier issues F &B notes activation feedback guest experience comments and improvement actions.
• Track recurring race day issues and assist with follow-up actions before the next race day.
• Maintain accurate race day files checklists schedules reports supplier records guest lists incident logs and post-event action trackers.
• Support post-event debriefs and ensure action items are captured and followed up.
• Assist with continuous improvement initiatives to enhance the race day experience operational flow guest journey and venue presentation.
• Support feature race days and major racing events by assisting with additional planning documentation setup coordination and reporting.
• Ensure all race day documentation is organised current and accessible to relevant teams.

What Youll Need

• Grade 12 / Matric / NQF Level 4 equivalent qualification.
• Diploma or Certificate in Events Management Hospitality Sport Management Venue Management Operations Management or a related field.
• A Degree in Events Management Hospitality Sport Management Business Marketing or a related field will be advantageous.
• A minimum of two (2) to three (3) years experience in event coordination race day operations sports events venue operations hospitality events live events or a similar environment.
• Experience supporting recurring events weekend events public-facing events or sporting events will be advantageous.
• Good understanding of event coordination run sheets schedules floor plans supplier coordination and event administration.
• Experience working with multiple departments suppliers and operational teams.
• Good understanding of guest service venue setup access control event readiness and live event pressure.
• Strong administrative and reporting ability.
• Strong planning organisational and time management skills.
• Excellent written and verbal communication skills.
• Strong computer literacy including Microsoft Office Excel Outlook and event planning tools.
• Ability to manage multiple deadlines follow-ups and moving parts at the same time.
• Ability to work under pressure in a fast-paced deadline-driven live-event environment.
• Ability to work weekends public holidays race days feature days and irregular hours as required.
• Valid drivers licence and own reliable vehicle will be advantageous.
• Clear criminal record.

What Were Looking For

• Coordination Discipline: Someone who can keep race day tasks timelines departments and follow-ups under control without needing to be chased.
• Attention to Detail: A detail-driven coordinator who checks run sheets setup notes guest lists signage access points supplier timings and event documents properly.
• Operational Awareness: A person who understands that race day is live public-facing and unforgiving. The horse will not wait because someone forgot the signage.
• Communication Skills: A clear professional communicator who can follow up with internal departments suppliers staff and stakeholders.
• Reporting Accuracy: Someone who captures what happened what went wrong what needs fixing and who owns the next action.
• Problem Solving: A calm and practical thinker who can identify issues early escalate correctly and help resolve operational problems quickly.
• Service Excellence: A guest-focused person who understands that race day must feel smooth professional clean safe and well managed.
• Accountability: A coordinator who follows through owns tasks and does not let small details become large fires with branding banners.
• Team Collaboration: Able to work effectively with Racing Events Food & Beverage Marketing Security Maintenance IT AV Broadcast Hospitality Accreditation and Operations teams.
• Resilience: Comfortable with weekends pressure changing weather late requests and the general theatre of live events.
• Adaptability: Able to shift priorities quickly while maintaining professionalism and structure.
• Continuous Improvement: Someone who wants each race day to run better than the last and can help turn post-event feedback into practical improvements.

Why Youll Love Working Here

• High-Volume Event Exposure: Support the delivery of approximately 70 race days per year across iconic Western Cape racing venues.
• Hands-On Experience: Gain practical exposure to racing events venue operations hospitality activations suppliers reporting and live event delivery.
• Core Business Impact: Race days sit at the heart of Race Coast. This role helps shape the guest experience stakeholder experience and operational standard.
• Dynamic Environment: Work in a fast-moving live event setting where sport hospitality entertainment customer experience and operations all meet.
• Growth Opportunity: Build strong experience in racing event coordination race day reporting operational planning and feature day support.

Ready to Join the Adventure

If you are passionate about live events racing coordination and guest experience and you want to support the delivery of Race Coast Western Capes race day calendar we would love to hear from you.

Application Process

Interested candidates are invited to submit the following:

• Resume/ CV: Detailing professional experience and qualifications.
• A Cover Letter: Explaining your interest in the role and how your experience aligns with our requirements.

E-mail or apply via the relevant recruitment platform

Closing Date: Sunday 31^st May 2026