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Property Services Administrator
Job Location:
Job Location:
Cape Town - South Africa
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
4 June 2026 (30+ days ago)
Posted:
Application Deadline:
1 September 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Are you a detail-driven administrator who thrives in a fast-paced property environment and takes pride in keeping operations running seamlessly
A well-established and rapidly growing property management organisation is seeking a Property Services Administrator to join their dynamic team. This role is ideal for an organised proactive individual with strong administrative and coordination skills within a property or facilities environment.
A well-established and rapidly growing property management organisation is seeking a Property Services Administrator to join their dynamic team. This role is ideal for an organised proactive individual with strong administrative and coordination skills within a property or facilities environment.
Duties & Responsibilities
Desired Experience & Qualifications
If you have not had any response in two weeks please consider the vacancy application unsuccessful. Your profile will be kept on our database for any other suitable roles / positions.
Please connect with me on LinkedIn: Experience:
- Maintain structured filing systems for all property-related documentation (contracts reports plans approvals)
- Manage approval processes for work orders and expenditure
- Coordinate monthly service provider meetings and track performance against SLAs
- Maintain relationships with local authorities and regulatory bodies
- Ensure all compliance and SLA documentation is updated and correctly filed
- Assist with new building take-ons including snag lists contractor coordination and documentation handovers
- Ensure all building plans warranties and asset registers are in place and updated
- Support tenant intake processes and ensure building readiness
- Dispatch and manage service providers for maintenance requests
- Follow up on job completion within agreed timelines
- Assist with procurement processes and sourcing quotations when required
- Monitor reactive and planned maintenance activities
- Ensure compliance with Occupational Health & Safety standards and local regulations
- Assist with incident reporting and insurance-related claims
- Manage contractor compliance documentation (permits safety files etc.)
- Assist with budget loading and expense tracking
- Maintain service contract schedules and ensure timely submission for payments
- Liaise with service providers regarding invoices
- Prepare monthly reports accruals and management packs
- Act as liaison between tenants service providers and internal stakeholders
- Handle tenant queries complaints and service requests professionally
- Ensure timely feedback and resolution of all issues
Desired Experience & Qualifications
- Grade 12 (Matric) essential
- Relevant Diploma or qualification in Property Studies (advantageous)
- Minimum 3 years experience in property facilities or related administration
- Strong MS Office skills (Excel proficiency advantageous)
- Experience with property management systems is beneficial
- Strong communication and interpersonal skills
- Excellent attention to detail and numerical accuracy
- Ability to manage multiple tasks and meet deadlines
- Strong organisational and planning skills
- Professional proactive and solutions-driven mindset
- Ability to work effectively with stakeholders at all levels
If you have not had any response in two weeks please consider the vacancy application unsuccessful. Your profile will be kept on our database for any other suitable roles / positions.
Please connect with me on LinkedIn: Experience:
Unclear Seniority
About Company
Specialist in Perm and Contract Commercial Recruitment. HR, Marketing, Legal, Governance and Compliance, Support Services, Sales Management and Executive Role Recruitment. A top recruitment agency.
