Emea Administration Specialist

About the Role:

The EMEA Administration Specialist will support and coordinate key administrative processes across multiple countries within the EMEA region. Acting as a central interface between local teams regional management and global functions ensuring efficient compliant and standardized operations. This is an individual contributor role with strong cross-functional exposure focusing on financial tracking process coordination and data governance. The role will report to the EMEA Facility and Real Estate Management Lead.

What You Will Do

• Monitor budget planning and cost tracking for EMEA administrative activities ensuring transparency accuracy and alignment with regional targets

• Coordinate and support the EMEA Purchase Order (PO) process including creation tracking and compliance with internal procurement policies

• Oversee travel administration across EMEA ensuring efficient coordination policy compliance and cost optimization

• Support internal and external audits by preparing required documentation and data

• Maintain and govern the EMEA list of authorized representatives ensuring accuracy consistency and proper documentation

• Track and manage Occupational Health & Safety (OHS) data and reporting supporting compliance with local regulations and internal standards

• Assist in regional projects and cross-functional initiatives

• Prepare reports analyses and presentations for management

What You Need to Be Successful

• Degree in Business Administration Management or a related field (or equivalent experience)

• 3 years of experience in an administrative or coordination role preferably in an international environment

• Experience working with ERP or HR systems (e.g. SAP Workday or similar)

• Strong knowledge of Microsoft Office applications especially Excel and PowerPoint

• Ability to work in a matrix organization and manage multiple stakeholders

• Strong organizational and problem-solving skills

Bonus Points if You Have

• Excellent communication skills (written verbal and presentation)

• High attention to detail and accuracy

• Ability to manage multiple priorities and work independently

• Strong interpersonal skills and team-oriented mindset

• Intercultural awareness and ability to work in a global environment

• Fluency in English is a must

What We Offer:

• Flexible work environment.

• Access to employee discounts on world-class Harman and Samsung products (JBL HARMAN Kardon AKG etc.).

• Extensive training opportunities through our own HARMAN University.

• Competitive wellness benefits.

• Be Brilliant employee recognition and rewards program.

• An inclusive and diverse work environment that fosters and encourages professional and personal development.

#LI-AB3

HARMAN is proud to be an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard torace religion color national origin gender (including pregnancy childbirth or related medical conditions) sexual orientation gender identity gender expression age status as a protected veteran status as an individual with a disability or other applicable legally protected characteristics.