Virtual Admin Assistant
Job Location:
Manila - Philippines
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Administrative Assistant (Part-Time Remote)
About the Role
LTD Scale is seeking a detail-oriented and highly organized Administrative Assistant to support the daily operations of a growing professional services company. This role is ideal for someone who enjoys creating structure managing multiple administrative functions and providing exceptional support to both clients and leadership.
As a key member of the team youll help keep operations running smoothly through communication management invoicing project coordination recordkeeping and administrative support.
Schedule
- Monday through Friday
- 9:00 AM 12:00 PM Pacific Time (PT)
- 15 hours per week
Key Responsibilities
- Answer incoming phone calls professionally and courteously
- Monitor and respond to company email inquiries
- Create organize and manage tasks and projects within
- Draft client quotes proposals and related documentation
- Prepare contracts and client-facing documents
- Process online purchases and purchasing requests as needed
- Track employee and contractor hours
- Generate and send client invoices through QuickBooks Online
- Maintain spreadsheets reports and administrative records using Excel and Google Sheets
- Organize digital files and company documentation
- Assist with various operational and administrative projects
- Provide day-to-day administrative support to leadership
Qualifications
- Previous experience as an Administrative Assistant Executive Assistant Office Coordinator or similar role
- Experience using (required)
- Proficiency in Microsoft Excel and/or Google Sheets
- Experience with QuickBooks Online or similar invoicing software
- Excellent verbal and written communication skills
- Strong organizational and time-management abilities
- Professional phone etiquette and customer service skills
- High attention to detail and accuracy
- Ability to work independently in a remote environment
- Reliable internet connection and dedicated workspace
Preferred
- Experience supporting marketing creative advertising or professional services businesses
- Experience preparing contracts proposals and client-facing documentation
- Familiarity with CRM systems and project management platforms
What Were Looking For
The ideal candidate is proactive dependable and highly organized. You enjoy creating order following through on details and supporting a team behind the scenes. Youre comfortable communicating with clients managing competing priorities and taking ownership of administrative processes from start to finish.
Compensation & Benefits
- Competitive compensation based on experience
- Paid sick leave
- Retirement plan with company matching contribution available
- Fully remote work environment
- Growth opportunities as the company expands
- Collaborative and supportive team culture
Why Join LTD Scale
- Work with a growing and dynamic organization
- Enjoy a flexible fully remote work environment
- Be part of a supportive team that values initiative and accountability
- Gain exposure to a variety of business operations and leadership functions
- Opportunity for increased responsibilities and growth as the company expands
If youre a self-starter who enjoys keeping operations organized and helping businesses run efficiently wed love to hear from you.
Required Experience:
Senior IC
About Company
Xellia is a specialty pharmaceutical company focused on providing important anti-infective treatments against serious and often life-threatening infections.
