Conveyancing & Admin Assistant
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Job Summary
This is a remote position.
We are seeking a proactive and detail-oriented Conveyancing & Admin Assistant to support our legal team with Queensland conveyancing matters while also providing phone coverage and general administrative assistance. This role is ideal for someone with foundational conveyancing experience who is eager to grow their knowledge and contribute to a busy practice. Reports directly to the Practice Manager or designated supervisor.
Key Responsibilities
Conveyancing Support
- Open and manage new conveyancing files and matters.
- Monitor critical dates and ensure key milestones are met.
- Prepare settlement statements and other conveyancing documentation.
- Assist with routine conveyancing tasks throughout the transaction process.
- Maintain accurate and up-to-date file records.
- Liaise with clients solicitors and relevant third parties as required.
- Support the conveyancing team with administrative and compliance-related tasks.
Phone Coverage & Client Support
- Answer incoming phone calls professionally and promptly.
- Take accurate messages and ensure they are relayed to the appropriate team members.
- Provide a positive first point of contact for clients and stakeholders.
- Assist with general client enquiries where appropriate.
Administrative Support
- Assist with basic invoicing and payment follow-up tasks.
- Maintain databases records and internal systems.
- Provide general administrative support to the wider team as required.
- Minimum six months experience in conveyancing.
- Understanding of the conveyancing process and key transaction stages.
- Strong attention to detail and organisational skills.
- Excellent written and verbal communication skills.
- Ability to manage deadlines and prioritise workload effectively.
- Professional telephone manner.
- Proficiency with Microsoft Office (Word) and legal practice management systems such as LEAP PEXA or Smokeball.
- Ability to work independently while collaborating with a remote team.
Preferred Attributes
- Familiarity with Queensland conveyancing procedures.
- Strong problem-solving skills and attention to detail.
- Reliable proactive and eager to learn.
- Comfortable handling multiple tasks in a fast-paced environment.
- 10 days annual leave credits
- 5 days of sick leave
Required Skills:
Minimum six months experience in conveyancing. Understanding of the conveyancing process and key transaction stages. Strong attention to detail and organisational skills. Excellent written and verbal communication skills. Ability to manage deadlines and prioritise workload effectively. Professional telephone manner. Proficiency with Microsoft Office (Word) and legal practice management systems such as LEAP PEXA or Smokeball. Ability to work independently while collaborating with a remote team. Preferred Attributes Familiarity with Queensland conveyancing procedures. Strong problem-solving skills and attention to detail. Reliable proactive and eager to learn. Comfortable handling multiple tasks in a fast-paced environment. Work Environment & Expectations While this is a work-from-home position it is important to note that this is a full-time rolenot a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability just as you would in an office environment. This role requires: Discipline and commitment to set working hours (strict shift times not flexible) Use of time tracking software during work hours Active participation in team and client calls with your camera ON Consistent availability and responsiveness throughout your shift Treating this as a long-term full-time jobnot a side gig or freelance task Payroll is processed bi-monthly. Were looking for someone who values structure is dependable and thrives in a role that provides consistency and clarity. If youre seeking stability and a team that appreciates reliability wed love to hear from you.
