Project Coordinator

Designation: Project Coordinator
Location: East-Wharf Port (Keamari Port) Karachi (On-Site)
Employment Type: Contractual / Third-Party
Experience: Minimum 2-3 Years of relevant experience
Skills: Professional Communications and Stakeholders Engagement

COMPANY OVERVIEW:
The company is a leading terminal operator managing port berths under a long-term concession with the Karachi Port Trust (KPT). It plays a critical role in facilitating Pakistans maritime trade by delivering efficient reliable and technology-driven terminal operations. With a strong focus on trade facilitation.

Core Responsibilities:

• Assist in preparing maintaining and updating the project cost control
  plan budgets cost breakdown structures (CBS) and cost-loaded
  schedules for the project workstreams.
• Track committed costs accruals invoiced amounts and actual
  expenditure against approved budget; produce variance analysis and
  cost-to-complete (CTC) and estimate-at-completion (EAC) forecasts.
• Support the change management process by registering tracking and
  reporting on Variation Orders Change Requests and contractor claims;
  maintain the change register and supporting documentation.
• Coordinate the invoice approval workflow between contractors PMC
  Project Management Function Finance and Procurement; ensure
  timely verification approval and recording of payment certificates.
• Prepare weekly and monthly cost reports dashboards and
  management decks; support preparation of cash flow forecasts
  accruals and month-end close inputs for Finance.
• Maintain commitment registers purchase order trackers and contract
  value reconciliations for each workstream.
• Coordinate cross-functional meetings (kick-offs progress reviews
  contractor coordination meetings); circulate agendas minutes of
  meeting action logs and follow up on outstanding actions.
• Support contract administration activities including correspondence
  drafting contractual notice tracking and maintenance of contractual
  logs in coordination with the Commercial Manager.
• Assist in preparing tender comparisons bid evaluation summaries and
  procurement documentation in support of project sourcing activities.
  
• Assist the Cost & Contracts Manager and Project Director in cost and
  commercial decision-making by providing timely accurate and wellpresented information data and analysis.
• Support the continuous improvement of project coordination cost
  control and reporting practices; contribute to the standardisation of
  tools templates and workflows across project
  workstreams.
• Note: Additional or other tasks and projects may be assigned as per
  business requirements.