Office Helper, Community Health Sciences

Office Helper - Community Health Sciences
Location:
Karachi Pakistan

Introduction:

Aga Khan University chartered in 1983 as Pakistans first private international university is committed to the provision of education research and health care of international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan East Africa the United Kingdom and Afghanistan and is a major component of Aga Khan Development Network.

As an equal opportunity employer AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty staff trainees volunteers beneficiaries wider communities and other stakeholders with whom it works including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

The Department of Community Health Sciences (CHS) is the leading unit of its type in Pakistan recognized regionally and internationally for the relevance quality and extent of its work in support of public health and the development of primary health care systems. It comprises of five major operational sections: Epidemiology & biostatistics Health policy & management Population & reproductive health Environmental health & climate change and non-communicable diseases & mental health.

This is a grant funded contractual position.

Responsibilities:

You will be responsible to:

maintain cleanliness and general upkeep of assigned office areas
assist in arranging meeting rooms training rooms and workspaces
serve tea water and refreshments during meetings and official activities
handle the movement and distribution of files documents stationery and other office items
assist with photocopying scanning printing filing and basic office support tasks
support the receipt arrangement and distribution of office supplies and materials
assist staff with routine office errands and administrative support
help with setting up and organizing meetings workshops trainings and departmental events
ensure office equipment furniture and supplies are handled carefully and report any issues to the supervisor
assist with internal and external deliveries and collection of documents when required
perform other routine duties assigned by the supervisor in support of departmental activities

Requirements

You should have:

minimum Middle/Matric qualification; preferably Matric
previous experience in an office institutional or similar support role will be preferred.
basic understanding of office routines and workplace etiquette
ability to communicate and interact courteously with staff visitors and other stakeholders
responsible punctual reliable and willing to support a range of office activities
ability to work as part of a team and follow instructions
good organizational skills and attention to cleanliness and order
physically able to perform routine office support tasks including moving files and supplies when required.

Comprehensive employment reference checks will be conducted.