Manager Administration

Company Overview

10Pearls is a global purpose-driven AI-Native digital engineering partner helping businesses re-imagine digitalize and accelerate. As an end-to-end digital technology partner 10Pearls helps businesses create future-proof transformative digital products that leverage emerging technologies. 10Pearls clients include Global 2000 enterprises high growth mid-size businesses and some of the most exciting start-ups from industries like healthcare fintech energy education real estate retail and hi-tech. Headquartered in the Washington DC metro area 10Pearls has product engineering and software development centers in North America Latin America Europe and South Asia. To learn more visit .

Role

We are seeking an experienced Manager Administration to oversee administrative operations facilities management health & safety compliance vendor management and legal coordination. The role will ensure smooth day-to-day operations maintain a safe and compliant workplace optimize vendor relationships and support business continuity across office facilities.

Responsibilities

• Lead and manage overall administrative and facility operations to ensure efficient office functioning.
• Ensure compliance with health safety security and environmental standards across all facilities.
• Develop implement and monitor workplace health & safety policies and emergency response procedures.
• Oversee facility maintenance repairs utilities housekeeping transportation and office services.
• Manage vendor selection contract administration performance evaluation and price negotiations to ensure quality services and cost optimization.
• Facilitate administrative support for business functions company events meetings and employee engagement initiatives.
• Coordinate with legal teams and external stakeholders on leases contracts regulatory requirements and other administrative legal matters.
• Prepare and manage departmental budgets forecasts and expense controls.
• Establish and maintain administrative policies procedures and process improvements.
• Ensure all company assets records and administrative documentation are properly maintained.
• Lead administrative staff and service providers ensuring effective performance and service delivery.
• Build strong relationships with internal stakeholders to support business operations and employee experience.
• Manage office infrastructure equipment and workplace enhancements to ensure operational efficiency.
• Identify opportunities for cost savings operational improvements and risk mitigation.

Requirements

• Bachelors degree in business administration Management or a related field.
• 10-12 years of experience in Administration Facilities Management or Corporate Services with at least 3-5 years in a managerial role.
• Strong knowledge of administrative operations facilities management and workplace services.
• Hands-on experience in health & safety compliance and workplace risk management.
• Proven expertise in vendor management contract administration and commercial negotiations.
• Understanding of legal documentation compliance requirements and regulatory standards related to administration and facilities.
• Experience in budget planning cost control and operational reporting.
• Strong leadership stakeholder management and team management skills.
• Excellent problem-solving organizational and communication abilities.
• Proficiency in Microsoft Office and administrative management tools.