Management Services Assistant SC5 Karachi

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANISATIONALCONTEXT:
The Job holder will report to the Head of Provincial Office Karachi withfunctional reporting to Head of Management Services Unit. At this level job
holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. Job holders have a level
of expertise and knowledge to adapt and contribute to the development of systems and processes to continually improve the level of support provided.
Job holders are expected to use judgment in dealing with unforeseen dailyproblems manage resources and coach and coordinate a team of support staff.

JOB PURPOSE: To provide specialized support and coordinate the delivery of client-focusedand value-for-money services pertaining to the Management Services
portfolio.

KEY RESPONSIBILITIES (not all-inclusive nor exhaustive):
1. Coordinate administrative and technical support within the Management Services portfolio toensure efficient and high-quality service delivery.
2. Oversee day-to-day operations to ensure functionality cleanliness and safety of thepremises/facilities including maintenance and repair services while identifying improvements to
enhance service efficiency and cost-effectiveness.
3. Assist in procurement planning related to facilities and inventory needs.
4. Maintain coordination with vendors and internal units for timely processing of invoices throughITS for utilities fuel rental vehicles vehicle maintenance other local procurement through MPO.
5. Support office relocations renovations and space planning in collaboration with relevant teams.
6. Maintain records of lease agreements service contracts and compliance documentation.
7. Maintain accurate records of all office assets and consumables using approved inventory systems.
8. Conduct periodic physical verification of assets and reconcile discrepancies. Ensure propertagging tracking and reporting of assets in line with corporate policies.
9. Coordinate asset disposal processes including documentation and reporting as per corporateguidelines.
10. Utilize digital tools and technology applications to improve working practices and customerservice and effectively adopt new technologies that are introduced at the workplace.
11. Contribute to emergency preparedness and response by allocating resources offeringanalytics and providing services.
12. Any other task in line with the position level and expertise.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
Minimum of 5 years of progressively responsible work experience in the field of Office
Administration Management Services Assets Facilities Fleet Management and other related areas of responsibilities.
Has experience in collating data and preparing reports pertaining to Management Services
portfolio such as management of Assets Facilities Fleet Travel or similar areas.
Has demonstrated a sound understanding of A d m i n i s t r a t i o n / Management
Services regulations policies procedures processes standards and systems at national
and/or international organizations especially working experience in humanitarian
organization managing Facilities and Assets.
Has experience in coordinating the work of others and providing guidance and training.
Has experience working with teams across different functional areas.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education: Completion of secondary school education. A post-secondary certificate in the relatedfunctional area. University degree in Business/Public Administration FinanceEngineering or other relevant field relating to Administration Facilities and AssetsManagement is desirable.
Language: Fluency in both oral and written communication of English and Urdu languages.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email LinkedIn or any other channel.

• We strongly recommend that your Workday profile is accurate and complete and that all sections are filled in including your employment history academic qualifications language skills and UN grade (if applicable). Once your profile is completed please apply and submit your application.

• If you experience technical issues while submitting your application you may contact us at . Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage the only required documents are your CV and Cover Letter. Additional documents (passport certificates recommendation letters etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.