Management Services Assistant SC5 Islamabad

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANISATIONALCONTEXT:
The incumbent will report to the Head of Unit Management Services Officer.
At this level the incumbent is expected to take responsibility for completion
of a range of administrative activities requiring some interpretation of
standard guidelines/practices. The incumbent should be able to recommend
a course of action to staff at various levels.

JOB PURPOSE: To support effective delivery and maintenance of client-focused value-formoney oriented quality administrative practices.

KEY RESPONSIBILITIES (not all-inclusive nor exhaustive):
Under the direct supervision of the Management Services Officer the incumbent will perform
following duties.
1) Coordinate administrative and operational support within the Management Servicesportfolio to ensure efficient and high-quality service delivery.
2) Oversee office facilities including maintenance repairs vendor coordination lease andcontract management.
3) Manage office transport services including fuel monitoring and logbook management.
4) Coordinate procurement and invoice processing related to facilities fleet utilitiesmaintenance and inventory requirements.
5) Maintain accurate records of assets inventory contracts vehicles and otheradministrative documentation; conduct periodic verification and asset disposal in line
with corporate guidelines.
6) Collect analyze and report operational data to support resource managementdecision-making and performance monitoring.
7) Serve as the focal point for routine administrative and operational queries ensuringtimely resolution of issues.
8) Utilize digital tools to improve operational efficiency reporting record managementand customer service.
9) Support emergency preparedness and response activities and contribute to thecontinuous improvement of Management Services processes.
10) Perform other related duties as assigned in line with the position level and expertise.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE:
Education: Completion of secondary school education. A post-secondary certificate orBachelors degree in Business Administration Economics Commerce ArtsSocial Sciences or related functional area is desirable.
Experience: 5 years of progressively responsible work in the relative business stream withexperience in general administration work travel transportation inventoryfacilities especially with the UN or other International Organizations.
Has demonstrated an ability to perform all routine administrative activities inline with WFPs operating standards through day to day work.
Has supported in providing ad-hoc guidance to new staff members.

Knowledge &
Skills:
Proficient in the use of office equipment and computer softwarepackages.
Knowledge of work routines and methods in order to complete processesunder

minimal supervision.
Uses tact and courtesy to give and receive information to a wide range ofindividuals.
Ability to identify data discrepancies and rectify problems requiringattention.
Ability to offer guidance or basic on-the-job training to more junior staff

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email LinkedIn or any other channel.

• We strongly recommend that your Workday profile is accurate and complete and that all sections are filled in including your employment history academic qualifications language skills and UN grade (if applicable). Once your profile is completed please apply and submit your application.

• If you experience technical issues while submitting your application you may contact us at . Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage the only required documents are your CV and Cover Letter. Additional documents (passport certificates recommendation letters etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.