Executive Assistant to Vice President
Head Office Bahria Town Rawalpindi
The Executive Assistant to the Vice President will provide high-level administrative and organizational support to the Vice President ensuring the smooth and efficient management of the VPs daily operations. The role demands exceptional discretion strong communication skills and the ability to manage competing priorities in a fast-paced rapidly scaling professional services environment. The incumbent will act as a trusted point of coordination between the VPs office internal departments and external stakeholders.
Calendar & Schedule Management
Manage the VPs calendar including scheduling meetings appointments and travel while proactively resolving conflicts and prioritizing engagements.
Prepare daily and weekly schedule briefs ensuring the VP is well-prepared for all commitments.
Communication & Correspondence
Draft review and manage emails memos letters and other correspondence on behalf of the VP with a high standard of professionalism and confidentiality.
Screen and prioritize incoming communications escalating matters requiring the VPs immediate attention.
Serve as the first point of contact for the VPs office liaising with department heads clients and external partners.
Meeting Coordination & Follow-Up
Organize internal and external meetings including agenda preparation logistics and documentation.
Record minutes of meetings track action items and follow up with relevant stakeholders to ensure timely closure.
Documentation & Reporting
Prepare presentations reports and briefing documents for the VPs review and use.
Maintain organized filing systems (digital and physical) for the VPs office ensuring quick retrieval of records.
Support the preparation of periodic departmental and management reports.
Coordinate domestic and international travel arrangements including itineraries visas and accommodations.
Assist in planning and executing executive-level events off sites and corporate engagements.
Confidentiality & Office Administration
Handle sensitive information with absolute discretion and integrity.
Manage expense reports reimbursements and procurement requests for the VPs office.
Perform ad-hoc tasks and special projects as assigned by the VP.
Requirements
Required Qualifications & Experience
Bachelors degree in Business Administration Management or a related discipline from a recognized institution.
12 years of relevant experience as an Executive Assistant Personal Assistant Admin Officer or in a similar coordination-focused role.
Demonstrated experience supporting senior management or working in a corporate office environment is preferred.
Required Skills & Competencies
Excellent written and verbal communication skills in English.
Strong proficiency in MS Office Suite (Word Excel PowerPoint Outlook); familiarity with Google Workspace is a plus.
Exceptional organizational and time-management skills with strong attention to detail.
Ability to multitask prioritize and perform under pressure with minimal supervision.
High level of professionalism discretion and emotional intelligence.
Proactive solution-oriented mindset with a strong sense of ownership.
Integrity and confidentiality in handling executive-level information.
Adaptability in a dynamic fast-growing organizational environment.
Positive collaborative attitude aligned with the companys core values.
Benefits
- Market-competitive salary commensurate with experience.
- Group health insurance coverage as per company policy.
- Annual performance-based increments and growth opportunities.
- Professional development within a rapidly scaling organization.
Required Skills:
Required Skills & Qualifications: Bachelors degree in Computer Science Software Engineering or a related field. 25 years of proven experience in PHP development especially during night shifts or freelance/remote assignments. Strong understanding of OOP principles and MVC architecture. Hands-on experience with PHP frameworks (Laravel CodeIgniter or others). Good knowledge of JavaScript jQuery AJAX HTML5 CSS3. Proficiency in writing MySQL queries stored procedures and database schema design. Experience with version control systems (Git/GitHub/Bitbucket). Familiarity with server-side scripting and deployment processes (Apache/Nginx cPanel/SSH). Ability to work independently with minimal guidance. Strong problem-solving skills and attention to detail. Preferred Skills: Experience with CMS platforms (WordPress Magento). Knowledge of DevOps tools and CI/CD pipelines. Experience with Agile/Scrum methodologies. Exposure to Docker APIs WebSockets and cloud services (AWS Azure etc.). Shift & Work Expectations: Must be comfortable working night shifts. Ability to manage deadlines independently and collaborate with teams across different time zones. Available for occasional calls or huddles during non-standard hours as required.
Required Education:
Bachelors degree in Computer Science Software Engineering or a related field.
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