Assistant Manager- Administration & Facilities

Role Objective :
Administration Manager will lead manage and optimize all administrative facilities operations travel transport and support functions of the organization. This role requires a seasoned professional with strong expertise across Facilities Management Operations Travel & Transport MIS EHS ISO 9001 Compliance Audits Vendor Management Budgeting BMS and Cost Control. The ideal candidate should ensure seamless workplace operations compliance with statutory requirements and efficient resource utilization.
Key Responsibilities
Facilities & Infrastructure Management

Oversee end-to-end facility operations including building maintenance housekeeping security cafeteria and workplace management.

Ensure preventive and corrective maintenance of electrical mechanical HVAC plumbing and fire-safety systems.

Manage BMS (Building Management Systems) for efficient energy and facility control.

Ensure optimal functioning of workplace infrastructure seating allocation space planning and expansion projects
Operations & Administration

Manage day-to-day administrative functions ensuring smooth business operations.

Develop and implement administrative SOPs policies and governance frameworks.

Monitor office services AMC contracts and service performance metric
Travel & Transport Management

Oversee domestic and international travel arrangements travel policies travel partners and cost optimization initiatives.

Manage employee transport operations (routes fleet coordination vendor controls compliance safety norms)
Vendor & Contract Management

Identify evaluate and onboard vendors for facilities travel security housekeeping maintenance and admin services.

Negotiate contracts SLAs rate cards and ensure vendor performance monitoring.

Maintain service quality cost effectiveness and adherence to compliance procedures.
EHS (Environment Health & Safety) & Compliance

Implement and monitor EHS policies as per organizational and statutory regulations.

Ensure workplace safety audits emergency preparedness fire drills and hygiene standards.

Coordinate with safety officers external auditors and regulatory authorities

We transform. SAP solutions into Value

NTT DATA Business Solutions is a fast-growing international IT company and one of the worlds leading SAP partners. We are a full service provider delivering everything from business consulting to implementation of SAP solutions including hosting services and support.