Assistant, Brain and Mind Institute

Requirements
You should have:

• intermediate or equivalent qualification from a recognised board
• minimum one year of relevant experience
• good interpersonal and communication skills
• basic computer proficiency particularly in MS Office applications
• strong organisational and time management skills
• ability to coordinate meetings maintain records and manage documentation efficiently.

Comprehensive employment reference checks will be conducted.

Assistant Brain and Mind Institute

Location
Karachi Pakistan

Introduction
Aga Khan University chartered in 1983 as Pakistans first private international university is committed to the provision of education research and health care of international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan East Africa the United Kingdom and Afghanistan and is a major component of Aga Khan Development Network.

As an equal opportunity employer AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty staff trainees volunteers beneficiaries wider communities and other stakeholders with whom it works including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

The Brain and Mind Institute (BMI) is a newly minted entity at the Aga Khan University (AKU) with key hubs in Nairobi (for East Africa) and Karachi (for South and Central Asia). The BMI seeks to build capacity in the domains of mental health and collaboration with partners the Institute is advancing research leadership capacity and support service delivery across East Africa and South Asia and other regions served by the AKU. The Institute supports a hub for scholarship exchange and action on mental health issues as well as educational clinical and community-based programs. BMIs research focuses on the context of todays youth in Africa and South Asia while our programmatic offerings address mental health related and brain health issues including stigma and resiliency. A significant area of interest is the implementation of science-based programming in hospital and community settings that translate new discoveries into prevention and treatment programs.

This is a grant-funded contractual position.

Responsibilities
You will be responsible to:

• assist the associate director and assistant manager in day-to-day administrative and operational activities
• support in managing travel billing reimbursements and ensuring complete submission of relevant documents
• assist in preparing purchase requisitions and obtaining necessary approvals and signatures to ensure timely provision of services
• regularly monitor emails and coordinate within the team to facilitate meetings and address queries
• support the associate director in maintaining action lists and follow-up on assigned tasks
• schedule and coordinate appointments and follow-up meetings for the associate director
• arrange logistics for meetings workshops events and conferences
• coordinate internal documentation photocopying and dispatch of official correspondence across AKU departments
• draft and manage correspondence related to meetings appointments and departmental coordination
• maintain records meeting minutes and follow-up trackers to support departmental operations
• assist the assistant manager and operations committee lead in the planning and coordination of the BMI international conference.