Admin Executive

Overview:

The Admin Manager is responsible for overseeing the day-to-day administrative operations within the organization. This includes managing office resources coordinating administrative staff ensuring smooth office functioning and maintaining an efficient and productive work environment. The role involves overseeing facilities management developing and implementing office procedures and supporting senior management in various administrative tasks to ensure the organizations operational success.

Key Responsibilities:

• Oversee and manage the daily administrative operations ensuring smooth office functioning and efficiency.
• Supervise and lead the administrative team including office assistants and support staff ensuring high standards of service and productivity.
• Develop and implement office policies procedures and best practices to streamline administrative operations.
• Manage office facilities including maintaining office equipment supplies and liaising with external vendors for maintenance and support services.
• Manage the office budget tracking expenses and finding cost-effective solutions for office operations.
• Coordinate office events meetings and team-building activities ensuring proper logistics and arrangements.
• Handle business travel arrangements including booking transportation accommodations and preparing itineraries.
• Maintain accurate records and documentation including employee files office inventory and facility management logs.
• Serve as the primary point of contact for administrative queries and provide support to staff and senior management.
• Ensure compliance with company policies and external regulations related to office and administrative operations.

Qualifications:

• Bachelors degree in Business Administration Management or related field.
• At least 5 years of experience in an administrative role with a minimum of 2 years in a managerial position.
• Strong leadership and team management abilities with excellent interpersonal skills.
• Proficiency in office management software (e.g. Microsoft Office Google Workspace project management tools).
• Exceptional organizational and multitasking skills with a keen attention to detail.
• Proven experience in budget management and vendor negotiations.
• Excellent communication skills both written and verbal with a customer service-oriented mindset.
• Ability to work independently handle multiple tasks and adapt to changing priorities in a fast-paced environment.