The Procurement Officer is responsible for supporting the end-to-end procurement process for construction materials equipment services and operational requirements for the project. The role ensures timely sourcing competitive pricing proper documentation vendor coordination and efficient procurement administration while maintaining compliance with company policies quality standards and project timelines.
This position requires a highly organized and commercially aware professional with strong market intelligence supplier relationship management reporting capability and proficiency in procurement and ERP systems.
Key Responsibilities
1. Procurement Planning and Sourcing
Source materials equipment and services in line with approved procurement requests and project requirements.
Obtain and evaluate quotations from multiple vendors to ensure competitive pricing and quality.
Support procurement planning aligned with construction schedules and operational priorities.
Assist in identifying alternative suppliers and sourcing strategies to optimize cost and delivery timelines.
2. Market Research and Analysis
Conduct regular market surveys and price analysis for construction materials equipment and services.
Monitor market trends pricing fluctuations supplier performance and material availability.
Provide market intelligence reports and recommendations to management.
Analyze procurement data to identify cost-saving opportunities and procurement efficiencies.
3. Supplier and Vendor Relationship Management
Build and maintain strong relationships with vendors suppliers and service providers.
Coordinate supplier communications regarding quotations deliveries clarifications and documentation.
Support vendor performance evaluation and supplier assessment processes.
Ensure suppliers comply with quality delivery and contractual requirements.
4. Vendor Database and Approved Supplier List Management
Maintain and regularly update the approved vendor and supplier database
Ensure vendor records contact details certifications and compliance documents are current
Assist in onboarding and pre-qualification of new suppliers
Track supplier performance and maintain accurate procurement records
5. Procurement Documentation and Compliance
Prepare and maintain procurement documentation including: Request for Quotations (RFQs) Comparative analysis sheets Purchase Orders (POs) Vendor evaluation records Delivery and receiving documentation.
Ensure all procurement activities comply with company procurement policies and approval procedures.
Maintain organized and audit-ready procurement files and records.
6. Coordination and Follow-Up
Follow up with vendors to ensure timely delivery of materials and services
Coordinate with: Site teams Store Logistics and Finance departments to ensure smooth procurement operations.
Resolve delivery issues discrepancies and procurement-related challenges promptly.
7. Reporting and Data Management
Prepare daily weekly and monthly procurement status reports.
Track purchase requests order status deliveries and outstanding procurement items.
Maintain procurement trackers and dashboards for management reporting.
Support spend analysis and procurement performance reporting.
8. Software and Systems Utilization
Utilize procurement and ERP systems for procurement processing tracking and reporting.
Maintain accurate digital procurement records and databases.
Demonstrate proficiency in: Microsoft Excel ERP / Procurement software Inventory and vendor management systems.
Support digitalization and process improvement initiatives within procurement operations
Requirements
Bachelors Degree / HND in: Procurement & Supply Chain Management Business Administration or related discipline.
Professional certifications such as: CIPS CIPSMN Supply Chain certifications are an advantage.
Minimum 47 years of relevant procurement experience in construction procurement for candidates with the required academic qualifications.
Candidates without the stated academic qualifications must possess a minimum of 68 years of proven experience in construction procurement.
Strong procurement negotiation and sourcing skills.
Good understanding of procurement processes and documentation.
Strong market analysis and supplier evaluation capability.
Proficiency in: Microsoft Excel ERP systems Procurement software and digital trackers.
Strong reporting and data management capability.
High level of integrity and accountability.
Strong attention to detail and documentation discipline.
Good communication and relationship management skills.
Ability to work under pressure and meet deadlines.
Strong analytical and problem-solving capability.
Organized and process-driven mindset.
Bachelors Degree / HND in: Supply Chain Management Logistics Business Administration Procurement or related discipline. Professional certifications in: Supply Chain Logistics Customs & Shipping are an added advantage. Minimum 58 years of relevant experience in: Importation and clearing international logistics Supply chain operations Customs coordination. Strong practical experience with: Form M processing PAAR applications SONCAP compliance Customs clearing procedures Freight forwarding and shipment coordination. Experience in construction healthcare engineering or infrastructure projects is highly preferred. Strong understanding of Nigerian import and customs regulations. Proficiency in Form M PAAR SONCAP and shipping documentation processes. Good knowledge of international freight and logistics coordination. Strong reporting and documentation management skills. Proficiency in Microsoft Excel and ERP systems. High attention to detail and documentation accuracy. Strong coordination and follow-up capability. Ability to work under pressure and manage tight delivery timelines. Strong communication and stakeholder management skills. Problem-solving mindset with proactive approach. High integrity and accountability.
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