Methods Coordination Officer

• This Service is created to provide effective and efficient consolidated reporting for FM&A ABJ/LOS/PHC. It also supervises the working relationship with government agencies for payments of Tenement/Ground Rents etc.
  
• It oversees land transport quality operations and performs the function of communication interface between technical entities and the company staff to ensure prompt information dissemination as well as updates for intervention activities.
  

• Contributes towards the performance & optimization of FM&A division budget (about M$85 OpEx M$35 CapEx).
  

• Preparation of FM&A division weekly / monthly / half year / annual reports; Manage the development of Work Instructions / level 4 procedure documents for FM&A division; administer the WSS; Performs validation and publication of information where the three (ABJ/LOS/PHC) locations will be impacted and publish on the Intranet / mass mail to catchment staff. Manages the relationships with Government Agencies for timely payment of yearly Ground rents & Tenement Rates. Supervises the creation of SPR valued at about NGN1780M yearly on renewal of company rented facilities and other requests from various FM&A locations.
  

• Weekly FM&A Division Reports (52 Nos.) & Monthly DMDs report (12 Nos.) Half-year / Annual reports (2 Nos.). Over 400 mass e-mails yearly. Combined Tenement Rates and SPR status reports. Over 25000 Helpdesk calls are logged annually
  

• Supervises three organic positions and six Helpdesk personnel (TAS/Labour/ Service)
  

• Manages mass-mailing tool validation team composition and access rights for the division related information dissemination.
  
• Supervises the Responsible for relating with Government and relevant agencies as regards payments of Tenement Rates on companys leased properties Ground rents and other related services.
  
• Administer FM&A Windows Share-Point Services (WSS) or equivalent and other reporting documents storage management software. Responsible for creation of folders/ groups and assigning of access rights at divisional level.
  
• Oversees the coordination of the balloting processes of FM&A PHC scrapped materials (household items vehicles and other equipment) in line with approved procedure.
  
• Responsible for weekly KPI Monthly and yearly sectional reports.
  
• Design and maintain standardized reporting templates and dashboards for FM&A.
  
• Consolidate and analyze data from Helpdesk (maintenance requests) Technical services (PTS maintenance teams) and Contracts and administration functions
  
• Administer FM systems (e.g. SAP PM CMMS SAP FI tools Primavera SharePoint).
  
• Ensure:
  

1. Accurate asset data work orders and maintenance history
   
2. Standardized workflows for maintenance requests
   
3. System reliability and data governance
   

• Lead system optimization and digitalization initiatives.
  
• Support the planning and follow-up of FM&A activities and major jobs through systems (e.g. Primavera SAP).
  
• Monitor execution progress and provide variance analysis and insights.
  
• Define track and report FM&A KPIs (cost service delivery maintenance performance).
  
• Functions as divisional HSE Entity Representative.
  
• Collates and analyses weekly KPIs identifies areas for improvement and provides related reports.
  
• Collates reports and KPIs from FM&A Helpdesk PTS and FM&A departments to prepare edit update and publish weekly monthly half year/ full year reports.
  
• Carries out any other duties/projects that may be assigned by the Hierarchy.
  

Requirements

• Position requires strong functional relationship with other departments (across the districts) and external bodies such as Federal agencies/States/Local Govts. and other third parties with inherent bureaucracies.
  
• The reporting (Weekly KPI monthly Half yearly Annual etc.) aspect of the job requires analytical skills and good interpersonal skills to obtain the required data at the right time.
  
• Ability to multitask and work with minimum supervision.
  
• Should be familiar and constantly updated on company reporting processes tools and their management.
  

• Serves as the communication interface of the division hence responsible for information quality integrity and efficient dispatch.
  
• Ensures reporting conforms to company standards for ease of interpretation and subsequent extraction of relevant information and data.
  
• Contributes to the organization of record keeping for ISO audits.
  
• Enforces the review of work procedures to aid a procedure driven work process.
  
• Contributes to the land transport quality operations for safe movement of personnel and items
  

• Ensure inclusion company HSE requirements in reporting.
  
• Identify and prepare with user departments bridging documents to cover HSE reporting gaps
  
• Ensure good understanding and adherence to company HSE objectives
  
• Report anomalies yearly and attend HSE trainings
  

• A university degree.
  
• Minimum of 5 - 7 years post NYSC work experience in an industrial environment preferably an IOC
  
• Computer literate: Proficiency in Microsoft Windows professional and Microsoft Office tools/ Primavera and SAP.
  
• Mastery of other types of report preparation and editing software is an added advantage.
  
• Fluent in English language and possess good communication as well as inter-personal skills.
  
• Strong analytical and quantitative skills.
  
• Experience in government relations management