Executive Assistant to the CEO

About the Role

The Executive Assistant to the CEO provides high-level administrative operational and strategic support to the Chief Executive Officer. The role serves as a trusted partner to the CEO ensuring efficient management of executive priorities schedules communications stakeholder engagements and special projects. The Executive Assistant acts as a key liaison between the CEO and internal and external stakeholders while maintaining the highest levels of professionalism confidentiality and discretion.

Reports to: CEO

Key Internal & External Interactions

Key Responsibilities

Executive Support

• Manage and coordinate the CEOs calendar appointments meetings travel arrangements and business commitments.
  

• Prioritize and manage competing demands on the CEOs time and ensure timely follow-up on key action items.
  

• Prepare briefing materials reports presentations agendas and correspondence for meetings and engagements.
  

• Screen and manage incoming communications including emails calls and requests for meetings.
  

• Draft review and edit correspondence reports presentations and other executive communications.
  

Calendar Travel & Logistics Management

• Coordinate and manage a complex calendar of meetings appointments conferences and events.
  

• Prioritize competing requests and resolve scheduling conflicts efficiently.
  

• Arrange local and international travel including flights accommodation visas transportation and itineraries.
  

• Ensure the CEO is adequately briefed ahead of meetings and travel engagements.
  

• Manage last-minute changes and provide contingency planning where necessary.
  

Meeting & Board Coordination

• Plan organize and coordinate executive management board and stakeholder meetings.
  

• Prepare meeting agendas presentations reports and supporting documentation.
  

• Attend meetings when required and accurately record minutes decisions and action items.
  

• Monitor and follow up on agreed actions to ensure timely completion.
  

• Support governance processes by maintaining records of meetings resolutions and approvals.
  

Stakeholder Management

• Serve as a primary point of contact between the CEO and key internal and external stakeholders.
  

• Build and maintain effective relationships with clients business partners regulators board members and senior executives.
  

• Handle sensitive matters with professionalism discretion and confidentiality.
  

• Coordinate interactions with board members investors regulators clients and business partners.
  

• Facilitate smooth communication and collaboration across departments and stakeholder groups.
  

Project Management & Strategic Support

• Support the CEO in executing strategic initiatives and special projects.
  

• Conduct research gather data and prepare reports to support executive decision-making.
  

• Monitor project timelines and ensure deliverables are completed within agreed deadlines.
  

• Coordinate cross-functional activities and follow up with departments on strategic priorities.
  

Personal Staff & Household Efficiency

• Coordinate and oversee the activities of the CEOs personal staff including drivers domestic staff security personnel and other support resources.
  

• Manage schedules attendance leave plans and performance expectations for personal staff to ensure seamless support to the CEO.
  

• Serve as the primary point of contact between the CEO and personal staff ensuring instructions priorities and requests are effectively communicated and executed.
  

• Coordinate personal appointments family-related logistics travel arrangements and special engagements as directed by the CEO.
  

• Manage relationships with personal vendors and service providers ensuring high-quality service delivery and timely resolution of issues.
  

• Maintain strict confidentiality and professionalism while handling the CEOs personal affairs records correspondence and sensitive information.
  

Administrative & Operational Support

• Manage travel itineraries accommodation visas and logistics for local and international trips.
  

• Maintain accurate records files and documentation related to the CEOs office.
  

• Process expense reports approvals and administrative requests on behalf of the CEO.
  

• Ensure smooth day-to-day operations of the Executive Office.
  

• Coordinate office resources and support services required by the CEO.
  

• Ensure adherence to company policies and administrative procedures.
  

Communication & Reporting

• Draft review and manage executive correspondence emails reports speeches and presentations.
  

• Screen and prioritize incoming communications to ensure urgent matters receive prompt attention.
  

• Act as a communication bridge between the CEO and internal or external stakeholders.
  

• Ensure all communications are professional accurate and aligned with the organizations standards.
  

• Manage confidential and sensitive information with discretion.
  

Confidentiality & Governance

• Maintain strict confidentiality regarding corporate financial strategic and personnel matters.
  

• Ensure compliance with company policies governance requirements and professional standards.
  

• Handle sensitive information with integrity and sound judgment.
  

• Safeguard executive records and confidential documents.
  

• Exercise sound judgment when managing sensitive communications and decisions.
  

Event & Engagement Management

• Coordinate executive participation in conferences business forums networking events and corporate functions.
  

• Manage event logistics invitations guest lists and briefing materials.
  

• Support the planning and execution of executive and board retreats.
  

• Ensure seamless execution of events involving the CEO.
  

• Follow up on commitments and opportunities arising from engagements.
  

Requirements

• Bachelors Degree in Business Administration Management Communications Law Finance or a related field.
  

• Minimum of 58 years experience supporting C-suite executives preferably a CEO Managing Director or Executive Chairman.
  

• Experience in financial services investment management professional services or corporate environments is an advantage.
  

• Project management certification or executive support certification is desirable.
  

• Proven track record of handling highly confidential information and sensitive business matters.
  

• Experience using collaboration and productivity tools such as Microsoft Teams Zoom SharePoint Google Workspace and project management platforms.
  

• Exceptional organizational and planning skills.
  

• Strong project coordination and execution capabilities.
  

• Excellent verbal and written communication skills.