Administrative Officer

Office Administration & Facilities

• Oversee the day-to-day administration of the office ensuring a clean safe and well-maintained work environment.
• Coordinate office maintenance repairs and facility-related service requests liaising with landlords artisans and service providers as needed.
• Manage office supplies and consumables monitor stock levels raise requisitions and ensure timely replenishment.
• Maintain and track Company assets (furniture equipment fittings) ensuring proper documentation and periodic verification.

Vendor & Procurement Support

• Source and liaise with vendors and service providers for office and administrative needs obtaining quotations and ensuring value for money.
• Track vendor contracts service agreements and renewal dates escalating lapses or issues promptly.
• Process invoices and payment requests related to administrative expenses in line with Company procurement policy.

Fleet Management

• Coordinate the day-to-day management of Company vehicles including scheduling allocation and driver coordination.
• Track vehicle documentation registration insurance road worthiness and permits ensuring timely renewal and full compliance.
• Schedule and monitor routine and preventive vehicle maintenance servicing and repairs liaising with approved vendors/workshops.
• Maintain accurate fleet records including mileage fuel consumption and maintenance history for each vehicle.
• Monitor fuel usage and card allocations flagging irregularities and ensuring cost-effective utilization.
• Investigate and document vehicle incidents accidents or violations and liaise with insurers as required.

Travel & Logistics Coordination

• Coordinate staff travel arrangements including flight bookings hotel accommodation and ground transportation.
• Support the planning and logistics of internal meetings trainings and Company events.

Records Correspondence & General Support

• Maintain accurate and organized administrative records files and documentation both physical and electronic.
• Manage incoming and outgoing correspondence courier services and front-desk/reception oversight.
• Support other departments with administrative tasks as required ensuring timely turnaround.

Compliance & Reporting

• Ensure compliance with Company administrative policies health and safety guidelines and relevant regulatory requirements.
• Prepare periodic administrative reports including expense summaries and asset/inventory status for management review.
• Perform any other duties as may be assigned by the line manager.

• ./HND in Business Administration Office Management or a related discipline.
• Minimum of 2-4 years experience in an administrative or office support role.
• Experience in telecoms infrastructure or a similarly fast-paced sector is an added advantage.
• Working knowledge of office management systems procedures and vendor management practices.
• Familiarity with procurement and expense-retirement processes.
• Working knowledge of fleet/vehicle management practices including maintenance scheduling and regulatory documentation.
• Proficient in MS Office (Word Excel Outlook) and general office productivity tools.
• Strong organizational skills with the ability to multitask and prioritize competing demands.
• Excellent verbal and written communication skills.
• High level of discretion integrity and professionalism in handling Company information and resources.
• Good interpersonal skills with the ability to work effectively across departments and with external vendors.
• Proactive detail-oriented and able to work with minimal supervision.