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Administrative and Facility Management Assistant
Job Location:
Monthly Salary:
Posted:
13 September 2026 (3 days ago)
Posted:
Application Deadline:
11 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
- Maintain an organised database of contracts vendor agreements and administrative documentation.
- Support procurement processes including sourcing quotations raising purchase requests and tracking deliveries for office and IT supplies.
- Manage office supplies inventory and reorder as needed to avoid shortages.
- Support the planning and execution of internal events meetings and staff engagement activities.
- Oversee the day-to-day maintenance of office premises including cleanliness repairs and general upkeep.
- Coordinate with external vendors and service providers (cleaning security power/generator maintenance HVAC plumbing electrical) to ensure timely service delivery.
- Monitor and maintain office equipment (generators inverters air conditioning units fire extinguishers CCTV systems) and schedule preventive maintenance.
- Ensure the office complies with health safety and environmental (HSE) standards and support emergency preparedness (fire drills first aid kits evacuation procedures).
- Track and manage utility payments (electricity water waste disposal) and maintain accurate facility expenditure records.
- Coordinate office space planning seating arrangements and workstation setups including support for IT infrastructure placement (cabling workstations server room housekeeping).
- Maintain an asset register for office equipment and furniture and coordinate periodic audits.
- Obtain and compare vendor quotations for facility and administrative needs; support negotiation of service contracts.
- Any other duties assigned.
- A Bachelors degreein Business Administration Facility Management Office Management or a related field.
- Minimum of 3 years experience in an administrative and/or facility management role ideally within a technology startup or fast-paced corporate environment.
- Demonstrated experience coordinating vendors managing office facilities and supporting administrative operations simultaneously.
Required Experience:
Junior IC
