Fleet Coordinator Palmerston North

At Ventia were proud to support essential community services that make a real difference every day. We are seeking a highly organised and proactive Fleet Coordinator to join our team supporting the healthcare sector at Palmerston North Hospital.

This is more than a fleet role. The vehicles you manage help healthcare professionals deliver vital services to patients across the region. Behind every booking service and vehicle movement is a patient relying on care. If youre solutions-focused calm under pressure and thrive in a fast-paced environment where no two days are the same wed love to hear from you.

About the Role

Reporting to the Fleet Manager and working alongside another Fleet Coordinator youll take ownership of a diverse fleet of approximately 300 vehicles servicing the Palmerston North and Whanganui districts.

This is a largely independent role requiring strong administration skills attention to detail and the ability to confidently manage multiple priorities and systems.

Key Responsibilities

• Coordinate vehicle bookings and allocations using the SmartTrack fleet management system
• Respond to booking queries and fleet-related enquiries from users
• Monitor vehicle compliance requirements including servicing WOFs registrations and maintenance schedules
• Arrange vehicle servicing and transport vehicles to and from service providers as required
• Maintain accurate fleet records and reporting
• Provide excellent customer service to stakeholders across the healthcare network
• Support continuous improvement initiatives and fleet optimisation activities

About You

Youll be someone who enjoys problem-solving can adapt quickly to changing priorities and remains calm and professional when managing competing demands.

To be successful youll have:

• Strong administration and coordination experience
• Intermediate to advanced Excel skills
• Confidence learning and working across multiple systems and applications
• Excellent organisational skills and attention to detail
• The ability to work independently while building strong stakeholder relationships
• A solid understanding of compliance requirements and processes
• A current full New Zealand Class 1 Driver Licence
• A customer-focused approach with a commitment to supporting essential healthcare services

Whats on Offer

• Flexible start and finish times with standard hours generally between 8:00am and 4:30pm
• A varied role where every day brings new challenges and opportunities
• The chance to contribute to services that directly support patients and local communities
• Ongoing career development and training opportunities
• A supportive and collaborative team environment

Ventia Benefits

At Ventia we look after our people with a range of benefits designed to support your health wellbeing and lifestyle including:

• Health Essentials Plan to support your wellbeing
• Ventia Boost employee benefits programme with everyday retail discounts
• Special Southern Cross health insurance rates
• Fitness Passport giving you access to a wide network of gyms and fitness facilities at discounted rates
• Employee assistance and wellbeing support services
• Discounts and offers from a range of leading retailers and service providers

If youre looking for a role where your organisational skills problem-solving ability and customer focus can make a genuine impact on the community wed love to hear from you.

Join Ventia and help keep healthcare moving.

Applications close Friday 29 August at 5 pm

About Ventia
As a leading services provider wemaintain operateand manage the essentialinfrastructure that makes modern life possible across Australia and New Zealand. With more than35000 employeesandsubcontractorsacross 400 sites joining Ventia means becoming part of a team that values its people supports careergrowthand helps everyone go further towards their full potential.

Our commitment to Fairness Inclusion and Respect shapes how we lead collaborate hire and support one another. We welcome applications from people of all ages abilities and backgrounds including Māori and Pasifika peoples and people of all genders identities sexual orientations beliefs and caring responsibilities. We are dedicated to providing an accessible recruitment process and encourage you to request adjustments at any stage.

How to apply
Click the Apply Now button to start the journey to find your further with Ventia.

Position Reference Number: 168492