Executive Assistant

Philips

Job Location:

Amsterdam - Netherlands

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Job Title

Executive Assistant

Job Description

Minimum required Education:
High School Diploma Vocational Education.

Minimum required Experience:
Minimum 10 years of experience in Administrative Support Clerical Support or equivalent.

Your Challenge:

We are seeking an experiencedExecutive Assistantto support the CXE Leader as well asleaderfrom the CXE Leadership Team. You will be based at our head office in Amsterdam.

This is a high-trust role for someone who combines excellent executiveassistancewith strong judgment emotional intelligence discretion and team orientation. The purpose of the role is to enable effective kind and inspiring leadership throughgreat timemanagementplanning ahead structure follow-through and respect.

The role goes beyond traditional administrative support. The successful candidate will help protect leadership time and energy create a strong operating rhythm for the CXE Leadership Team and support a stretched organization of approximately 100 team members with clarity care and well-organized team moments.

Your role:

Perform independently and proactively the full range of executive support tasks including screening correspondence managing complex calendars preparing meeting materials taking minutes coordinating follow-up actions and managing delegated email and functional mailboxes.

Own the CXE Leaders calendar as a strategic leadership tool: prevent overlaps avoid unnecessary late cancellations lock the calendar at least48 hoursahead where possible protect daily focus time and ensure meetings reflect the right business priorities.

Act as a trusted gatekeeper and judgment partner: challenge unclear or low-value meeting requests prioritize meetings with the leaders manager and CXE Leadership Team and know when to decide independently versus when to check.

Create a disciplined weekly operating rhythm with the CXE Leader including two protected weekly check-ins to review priorities calendar risks preparation needs stakeholder requests decisions and follow-up actions.

Support the CXE Leadership Team operating rhythm including LT meetings agendas room bookings hybrid setup materials minutes action tracking decision follow-up andmaintainingan overview of holidays travel and absences.

Help create a more connected and engaging team environment by supporting townhalls listening sessions team meetings recognition moments onboarding/farewell moments offsites workshops and follow-up on engagement-related actions.

Manage all aspects of domestic and international travel including visa applications flights accommodation transportation travel packs and related expense processing in compliance with company policy.

Create purchase ordersmonitorrelated invoices support budget tracking process expenses and manage relevant administration using tools such as Microsoft Office 365 Workday and Concur.

Serve as a warm professional and discreet first point of contact for internal departments team members other assistants senior stakeholders and external contacts on behalf of theCXE Leader andLeadership Team.

Assistin organizing high-profile events workshops conferences offsites and leadership moments including preparing materials ensuring technical setup overseeinglogistics liaising with senior stakeholders and ensuring a thoughtful participant experience

Youre the right fit if:

You have a minimum of 10 years of work experience as an Executive Assistant Senior Executive Assistant Executive Business Partner or in a senior administrative support role within a dynamic matrixed and international environment.

Youpossessa High School Diploma or have completed Vocational Education.

You have proven experience supporting senior executives and leadership teams not only through administration but also through strong judgment prioritization stakeholder management and follow-through.

You are highly organized proactive and able to create structure in a busy and ambiguous environment whilemaintainingmeticulous attention to detail.

You areconfidentmanaging complex calendars travel arrangements expense reports procurement processes team meetings and leadership events using Microsoft Office 365 Workday Concur and related tools.

You understand that executive time is a critical resource and are comfortable protecting focus time challenging unnecessary meetings managing trade-offs and respectfully pushing back when needed.

You have excellent interpersonal and communication skills and can work effectively with individuals at all levels of the organization across multiple geographies time zones and cultural contexts.

You bring warmth maturity emotional intelligence and discretion and you are comfortable handling confidential information sensitive topics and senior stakeholder interactions with integrity.

You are team-oriented and understand how strong meeting discipline clear communication recognition planning and follow-up can contribute to a better employee experience.

You are fluent in English both written and verbal;additionallanguages are an advantage.

How we work together
We believe that we are better together than apart. For our office-based teams this means working in-person at least 3 days per week.

About Philips
We are a health technology company. We built our entire company around the belief that every human matters and we wont stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
Learn more about our business.
Discover our rich and exciting history.
Learn more about our purpose.
If youre interested in this role and have many but not all of the experiences needed we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.

Required Experience:

Job TitleExecutive AssistantJob DescriptionMinimum required Education:High School Diploma Vocational Education.Minimum required Experience:Minimum 10 years of experience in Administrative Support Clerical Support or equivalent.Your Challenge:We are seeking an experiencedExecutive Assistantto support...

Job Title

Executive Assistant

Job Description

We are seeking an experiencedExecutive Assistantto support the CXE Leader as well asleaderfrom the CXE Leadership Team. You will be based at our head office in Amsterdam.

Perform independently and proactively the full range of executive support tasks including screening correspondence managing complex calendars preparing meeting materials taking minutes coordinating follow-up actions and managing delegated email and functional mailboxes.

Own the CXE Leaders calendar as a strategic leadership tool: prevent overlaps avoid unnecessary late cancellations lock the calendar at least48 hoursahead where possible protect daily focus time and ensure meetings reflect the right business priorities.

Act as a trusted gatekeeper and judgment partner: challenge unclear or low-value meeting requests prioritize meetings with the leaders manager and CXE Leadership Team and know when to decide independently versus when to check.

Create a disciplined weekly operating rhythm with the CXE Leader including two protected weekly check-ins to review priorities calendar risks preparation needs stakeholder requests decisions and follow-up actions.

Support the CXE Leadership Team operating rhythm including LT meetings agendas room bookings hybrid setup materials minutes action tracking decision follow-up andmaintainingan overview of holidays travel and absences.

Help create a more connected and engaging team environment by supporting townhalls listening sessions team meetings recognition moments onboarding/farewell moments offsites workshops and follow-up on engagement-related actions.

Manage all aspects of domestic and international travel including visa applications flights accommodation transportation travel packs and related expense processing in compliance with company policy.

Create purchase ordersmonitorrelated invoices support budget tracking process expenses and manage relevant administration using tools such as Microsoft Office 365 Workday and Concur.

Serve as a warm professional and discreet first point of contact for internal departments team members other assistants senior stakeholders and external contacts on behalf of theCXE Leader andLeadership Team.

Assistin organizing high-profile events workshops conferences offsites and leadership moments including preparing materials ensuring technical setup overseeinglogistics liaising with senior stakeholders and ensuring a thoughtful participant experience

Youre the right fit if:

You have a minimum of 10 years of work experience as an Executive Assistant Senior Executive Assistant Executive Business Partner or in a senior administrative support role within a dynamic matrixed and international environment.

Youpossessa High School Diploma or have completed Vocational Education.

You have proven experience supporting senior executives and leadership teams not only through administration but also through strong judgment prioritization stakeholder management and follow-through.

You are highly organized proactive and able to create structure in a busy and ambiguous environment whilemaintainingmeticulous attention to detail.

You areconfidentmanaging complex calendars travel arrangements expense reports procurement processes team meetings and leadership events using Microsoft Office 365 Workday Concur and related tools.

You understand that executive time is a critical resource and are comfortable protecting focus time challenging unnecessary meetings managing trade-offs and respectfully pushing back when needed.

You have excellent interpersonal and communication skills and can work effectively with individuals at all levels of the organization across multiple geographies time zones and cultural contexts.

You bring warmth maturity emotional intelligence and discretion and you are comfortable handling confidential information sensitive topics and senior stakeholder interactions with integrity.

You are team-oriented and understand how strong meeting discipline clear communication recognition planning and follow-up can contribute to a better employee experience.

You are fluent in English both written and verbal;additionallanguages are an advantage.

Required Experience:

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About Company

Philips

Philips has been revolutionizing lighting for over 125 years. We pioneered the world changing development of electric light and LED, and are now leading the way in intelligent lighting systems. Our deep understanding of how lighting positively affects people, enables us to deliver inn ... View more

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