Personal Assistant Executive Assistant to the General Manager

About the Opportunity

DFK Malta in partnership with one of our clients is seeking a highly organised and proactive Personal Assistant / Executive Assistant to support the General Manager and contribute to the continued growth of a well-established and successful business in Malta.

This is an excellent opportunity for a professional looking to work closely with senior management in a dynamic and fast-paced environment with strong potential for career growth and development.

The Role

As a Personal Assistant / Executive Assistant to the General Manager you will provide high-level administrative organisational and operational support ensuring the smooth and efficient management of day-to-day executive activities.

This is a key position within the organisation requiring professionalism discretion initiative and the ability to manage multiple priorities.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to the General Manager.
• Manage and coordinate the General Managers calendar appointments meetings and daily schedule.
• Prepare meeting agendas reports presentations and supporting documentation.
• Draft review and manage correspondence emails and business communications.
• Act as a key point of contact between the General Manager and internal and external stakeholders.
• Screen and handle incoming calls emails and enquiries professionally and efficiently.
• Organise meetings conferences and travel arrangements including overseas travel when required.
• Maintain accurate filing systems and confidential records.
• Assist with special projects and day-to-day business operations as required.
• Anticipate the needs of the General Manager and proactively provide support to ensure efficiency and productivity.

Requirements

• Minimum of 3 years experience in a Personal Assistant Executive Assistant or similar administrative support role.
• A minimum of A-Level standard education.
• Excellent communication skills in both English and Maltese written and spoken.
• Strong organisational planning and multitasking abilities.
• Exceptional attention to detail and commitment to producing accurate professional work.
• Ability to work independently use initiative and exercise sound judgement.
• Strong problem-solving skills and a proactive approach.
• Ability to perform effectively under pressure and manage competing priorities.
• Excellent interpersonal skills and the ability to build strong working relationships with stakeholders at all levels.
• Advanced proficiency in Microsoft Office applications including Outlook Word Excel and PowerPoint.
• High level of professionalism discretion and confidentiality.

Whats in It for You

• A professional and rewarding career within a well-established and growing organisation.
• Direct exposure to senior management and strategic business operations.
• A supportive and collaborative working environment.
• Clear responsibilities autonomy and opportunities for professional growth.
• An attractive remuneration package based on experience and qualifications.
• Long-term career development opportunities.