Specialist, Financial Transparency Reporting

Role Overview

The Global Meeting Compliance & Disclosure Specialist is responsible for the preparation and execution of Transparency Reporting activities in accordance with company policies industry standards and applicable local reporting requirements. This role manages Indirect Transfer of Value (ToV) activities and supports global markets and Data Stewards in meeting transparency and disclosure obligations across multiple jurisdictions.

The position sits within the Cards Meeting & Expense function and partners closely with Finance Compliance Business Operations and regional stakeholders to ensure accurate reporting data integrity and process compliance.

Key Responsibilities

• Perform data reconciliation between source systems (e.g. Comet Veeva) and reporting platforms (e.g. Medispend) to ensure data completeness and accuracy.

• Investigate and resolve data discrepancies identified through reconciliation and Data Steward reviews.

• Prepare and submit transparency reports in accordance with local regulatory and disclosure requirements.

• Maintain high standards of data quality accuracy and compliance throughout the reporting cycle.

• Communicate data validation results and compliance requirements to relevant stakeholders and business units.

• Provide training guidance and support to Data Stewards on transparency reporting processes and requirements.

• Support user adoption of reporting tools and communicate system enhancements and process updates.

• Support the development review and continuous improvement of Standard Operating Procedures (SOPs).

• Identify opportunities to enhance reporting processes data quality controls and operational efficiency.

• Participate in process optimization and automation initiatives where appropriate.

• Collaborate closely with Finance Compliance and business stakeholders to ensure consistent transparency reporting practices.

• Respond to inquiries related to transparency reporting and provide guidance on reporting requirements.

• Demonstrate professionalism attention to detail and strong customer service when engaging with internal and external stakeholders.

• Support additional duties and projects aligned with the objectives of the function.

Education

• Bachelors Degree in Business Administration Science Economics Accounting Finance or a related discipline.

Required Skills & Experience

• Minimum 3 years of experience in Accounting Accounts Payable Finance Business Administration or related functions.

• Intermediate to advanced Microsoft Excel skills.

• Proficiency in Microsoft applications including Power BI Power Apps PowerPoint and SharePoint.

• Strong written and verbal communication skills in English.

• Strong attention to detail with a process improvement mindset.

• Basic understanding of financial and operational processes.

• Ability to work independently and collaboratively in a fast-paced high-volume environment.

• Strong organizational analytical problem-solving and stakeholder management skills.

• Positive proactive and adaptable approach to work.

Preferred Qualifications

• Additional language capabilities such as Mandarin Japanese or Korean.

• Experience with systems such as SAP Veeva CVENT Appian or ServiceNow.

• Experience in a Big 4 or similar audit environment.

• Knowledge of Lean Six Sigma Power BI automation tools or process improvement methodologies.

• Experience working in a global or regional shared services environment.

• Ability to manage change and operate effectively in evolving business environments.

• Understanding of meetings congresses conventions travel payment processes and associated compliance requirements.

Key Success Factors

• High attention to detail and commitment to data accuracy.

• Strong compliance and governance mindset.

• Ability to prioritize and manage multiple deadlines.

• Effective communication and relationship-building skills.

• Results-oriented with a strong sense of ownership and accountability.

• Continuous improvement and customer-focused mindset.