Senior Operations Executive

The Senior Operations Executive is responsible for end-to-end trade execution activities supporting Malaysia operations including contract settlement logistics coordination financial accuracy and inventory control. The role ensures operational excellence compliance with contractual and financial requirements and timely coordination with internal shared service teams customers and external stakeholders.

Main Accountabilities:

A. Trade Execution & Documentation Management

• Coordinate with BBS (Shared Service Centre) for timely preparation and presentation of trade documents.
• Liaise with regional execution team in Singapore for document handling and delivery.
• Ensure accurate and timely preparation of shipping and trade documentation for customs clearance and banking requirements.
• Monitor document status from origin to destination to ensure timely cargo clearance and discharge without delays.
• Import e-permits and related procedures on customs clearance through Dagang Net platform

B. Contract Management & Execution Control

• Ensure all contract details (pricing terms tolerances quantities) are accurate and validated prior to execution to prevent errors or rework.
• Execute contract settlements in a timely manner ensuring completeness and accuracy.
• Manage contract lifecycle including tracking settlement and closure of open or underfill contracts within required timelines.
• Ensure zero discrepancies errors or contract cancellations arising from operational handling.

C. Cargo Release & Operational Compliance

• Coordinate cargo release processes including issuance of delivery orders and instructions to surveyors and warehouse operators.
• Ensure cargo release complies with contractual tolerance limits and agreed terms.
• Monitor operational execution to ensure full compliance with trade terms and minimize risks related to quantity or delivery discrepancies.
• Coordinate inspection claims and insurance processes in the event of cargo damage or quality issues.

D. Inventory Control & Reconciliation

• Maintain accurate inventory records in systems and ensure alignment with operational activities.
• Perform regular inventory verification and monthly reconciliation against third-party warehouse reports.
• Investigate and resolve any discrepancies within defined timelines ensuring no unreconciled variances remain.
• Ensure proper handling and accounting of inventory movements including shrinkage and adjustments.

E. Receivables Management & Customer Engagement

• Proactively monitor and follow up on customer payments prior to due dates to ensure timely collection.
• Maintain accurate and up-to-date receivables tracking and reporting.
• Engage customers on outstanding balances storage timelines and operational matters to prevent escalations.
• Issue timely notifications/reminders to customers on storage deadlines or expiring cargo timelines.

F. Financial Management & Closing Discipline

• Ensure timely and accurate customer invoicing in accordance with contract terms and pricing.
• Issue debit notes (e.g. storage warehouse or ancillary charges) on a regular and timely basis.
• Ensure correct payment terms are applied across invoices and debit notes.
• Coordinate with Finance and BBS teams to complete intercompany transactions and settlements within month-end timelines.
• Support timely financial closing by ensuring all contracts and transactions are recorded settled and closed prior to reporting deadlines.

G. Operational Reporting & Data Accuracy

• Provide accurate and timely daily operational reports including inventory status cargo movements and contract settlement updates.
• Ensure completeness and accuracy of data across systems reports and documentation.
• Share required operational and financial reports with stakeholders (e.g. Finance commercial teams) on time.
• Maintain proper documentation and audit trail for all transactions and operational activities.
• Stakeholder Coordination & Issue Resolution
• Coordinate closely with internal teams (BBS Finance Commercial) to ensure smooth execution of operations.
• Collaborate with external stakeholders including customers surveyors agents warehouse operators and service providers.
• Proactively identify escalate and resolve operational issues to prevent delays financial impact or customer dissatisfaction.
• Maintain strong working relationships with stakeholders to support operational efficiency and service delivery.

Education/Experience Requirement:

• Diploma in Business Administration/Shipping/Banking and Finance or any disciplines.
• Minimum 5 years of working experience in the commodity logistics or shipping industry or trade services.
• Knowledge of Incoterms UCP 600 URC 522
• Understanding of trade execution logistics and contract management
• Familiarity with SAP or equivalent systems
• Strong analytical coordination and reporting skills
• Attention to detail and accuracy in financial and operational processes

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At Bunge (NYSE: BG) our purpose is to connect farmers to consumers to deliver essential food feed and fuel to the world. As a premier agribusiness solutions provider our team of 34000 dedicated employees partner with farmers across the globe to move agricultural commodities from where theyre grown to where theyre neededin faster smarter and more efficient ways. We are a world leader in grain origination storage distribution oilseed processing and refining offering a broad portfolio of plant-based oils fats and proteins. We work alongside our customers at both ends of the value chain to deliver quality products and develop tailored innovative solutions that address evolving consumer needs. With 200 years of experience and presence in over 50 countries we are committed to strengthening global food security advancing sustainability and helping communities prosper where we operate. Bunge has its registered office in Geneva Switzerland and its corporate headquarters in St. Louis Missouri. Learn more at .

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If this sounds like you join us! We value and invest in people who believe in our purpose and are excited to live it every day people who are #ProudtoBeBunge