Senior HR Executive

Company Background

Our client is a well-established Johor-based engineering and industrial equipment provider with over two decades of industry experience. The company specializes in lifting systems crane and hoist solutions elevators and comprehensive maintenance services serving a wide range of industrial and commercial sectors across Malaysia.

Job Descriptions

• Recruitment & Hiring
  • Manage full recruitment cycle for local and foreign employees.
  • Handle job postings candidate screening interviews offer letters contracts and hiring documentation.
  • Coordinate with recruitment agencies and hiring managers.
  • Maintain recruitment trackers and ensure timely manpower fulfilment.

• Employee Onboarding & Offboarding
  • Prepare onboarding documents HR records and conduct employee orientation.
  • Coordinate workplace setup (IT access tools PPE workstation).
  • Manage resignation processes exit interviews asset returns final payments and termination documents.

• Foreign Worker Management
  • Manage foreign worker documentation including permits visas renewals VDR FWCMS and immigration-related matters.
  • Monitor passport/permit expiry and maintain records.
  • Coordinate worker accommodation transport welfare medical checks insurance and government liaison.

• Attendance & Payroll Support
  • Verify attendance overtime leave MC lateness and timesheets.
  • Support payroll processing and related HR records.

• Employee Relations & Discipline
  • Handle employee concerns grievances counselling and disciplinary matters.
  • Assist with domestic inquiries and ensure compliance with company policies.

• Training & Development
  • Coordinate employee training induction and safety programmes.
  • Maintain training records and evaluate effectiveness.

• HR Compliance & Policy
  • Ensure compliance with labour laws immigration regulations and HR requirements.
  • Assist with HR policies SOP improvements and audit preparation.

• General HR Support
  • Support employee welfare activities company events and CSR initiatives.
  • Provide HR assistance and handle employee enquiries.

Job Requirements

• Mandarin proficiency is preferred.
• Diploma or Degree in Human Resources Business Administration or related field.
• Minimum 23 years of experience in HR operations preferably in a manufacturing or construction environment.
• Hands-on experience in recruitment onboarding and offboarding processes.
• Experience in foreign worker management (permit renewal FOMEMA passport records hostel management) is an added advantage.
• Good knowledge of the Employment Act IR issues and HR best practices.
• Strong skills in attendance checking OT verification and HR documentation.
• Good communication skills in English Bahasa Malaysia and Mandarin to effectively communicate with Mandarin-speaking clients.
• Proficient in MS Office / Excel / HRIS system.
• Able to handle multiple tasks meet deadlines and work with minimum supervision.
• Strong attention to detail well-organised and disciplined with confidentiality.
• A good team player with positive attitude and problem-solving skills.

Location: Kulai Johor

Working Hours: Mon - Fri (8:30AM - 5:30PM)

Salary Range: RM4000 - 6000

PIC: Ms Haze (6)