Senior External Relations Associate

July 9 2026

A (least hardship)

Family

GS7

General Service

Reason

Regular > Regular Assignment

Senior External Relations Associate

Organizational Setting and Work Relationships
The Senior External Relations Associate is to be a key external point of contact for the UNHCR office with media and other external organisations. The incumbent will be responsible for creating greater public (Donors NGOs Government Refugees Civil Society etc.) awareness and understanding of refugee issues and the work of UNHCR and for amplifying the voice of refugees and other people of concern (PoC). S/he will have a pivotal role in drafting reports updates briefing documents maintenance of the UNHCR local web site and social media channels and providing support to the supervisor.

The Senior External Relations Associate supports activities events campaigns and outreach working with partner organisations to support the protection of PoC. Essential to these efforts are coherent and consistent visual and verbal messaging and linking the substantive media elements (news) to milestone events (World Refugee Day Nansen Refugee Award #IBelong Campaign to end Statelessness HCs Dialogues and the launch of one off campaigns and events.) The overall aim is to mobilise further financial support increase awareness and empathy for forcibly displaced people.

The incumbent normally reports to a Representative Head of Office/Section or a Senior Communication or External Relations Officer depending on the office setup.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities in line with the regulatory framework of UNHCR which includes the UN Charter UN Staff Regulations and Rules UNHCR Policies and Administrative Instructions as well as relevant accountability addition staff members are required to discharge their responsibilities in a manner consistent with the core functional cross-functional and managerial competencies and UNHCRs core values of professionalism integrity and respect for diversity.

Duties
- Support UNHCRs media relations and advocacy work in the geographic and thematic area.
- Monitor evolving issues concerning asylum seekers stateless persons and refugees within the Area of Responsibility (AoR) and suggest stories and topics for media coverage.
- Provide support to Senior Management in dealing with the challenges posed by the political context the UN and humanitarian reform and institutional developments.
- Ensure that the office is kept informed of local developments which may have a political or operational impact on its activities.
- Provide background briefings to local and international media.
- Accompany visits of foreign delegations and the media to refugee sites give appropriate briefings commentaries and prepare briefing material for visitors.
- Assist in the dialogue with donors and embassies and provide accurate information by organizing regular briefings bilateral meetings and missions.
- Assist Senior Management in disseminating information on UNHCRs global funding situation and mobilize additional funds to implement special projects aimed at enhancing the quality of protection for PoC.
- Manage budget when requested including tracking expenditures and incoming donations. Ensure payments through UNHCR and prepare budget documents for partners and reports on spending.
- Assist in the drafting of situation reports briefing notes background material talking points fact sheets press releases and articles.
- Assist in planning and organizing advertisements exhibitions training seminars conferences meetings social events campaigns and other activities to promote a better understanding of UNHCRs activities and accomplishments by the general public and/or organized groups.
- Organize press briefings for external parties as required.
- Reach out proactively to a broad range of external actors including social media influencers good will ambassadors and the private sector to build new alliances within the AoR in order to promote the protection of PoC.
- Manage preparation of contracts for artists production companies journalist photographers etc.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G7 - 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Political or Social Sciences International Relations Journalism Communication
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential:
Not specified

Desirable:
Experience with event management. Demonstrated ability to work against tight deadlines.

Functional Skills
MS-Advocacy
CO-Journalism (incl. print broadcast photography video )
CO-Multimedia storytelling
ER-External Relations in UNHCR or other humanitarian agencies
EX-Experience in an international decentralized and/or multinational environment
MG-Project Management
FR-Marketing
MG- Partnership Development
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.


All UNHCR workforce members must individually and collectively contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse harassment including sexual harassment sexism gender inequality discrimination and abuse of power.

As individuals and as managers all must be proactive in preventing and responding to inappropriate conduct support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening shortlisting and selection of candidates.

The ideal candidate should bring strong drafting coordination and portfolio management skills with demonstrated ability to support fundraising efforts donor reporting and implementation tracking in a complex operational environment.

Technical and Functional Expertise:
Demonstrated experience in drafting donor proposals funding submissions and narrative reports preferably in humanitarian or development contexts.
Strong ability to consolidate inputs from different units and translate programmatic information into clear structured and persuasive external documents.
Experience in results-based management including familiarity with project frameworks indicators implementation monitoring and reporting cycles.

Drafting and Communication: Excellent writing and editing skills in English with proven ability to produce clear accurate and donor-facing documents including:
Funding proposals and concept notes
Donor reports and implementation updates
Briefing notes summaries and donor communication products
Accurate consistent and well-structured documents aligned with organizational messaging and donor expectations

Coordination and Process Management:
Proven ability to coordinate inputs across multiple functional units and manage drafting processes under tight deadlines.
Strong organizational skills to maintain tracking systems for proposals reporting deadlines implementation milestones and donor commitments.
Ability to follow up effectively with stakeholders to ensure timely complete and high-quality submissions and progress updates.
Capacity to keep an overview of multiple projects and funding streams and identify risks to timely delivery or compliance.

Partnership and Donor Engagement Support:
Experience supporting donor engagement processes through preparation of briefings updates presentations and background materials.
Understanding of donor requirements and the importance of compliance consistency and timely follow-up in external relations work.

Analytical and Operational Skills:
Capacity to synthesize complex operational information into concise and actionable drafting for external purposes.
Strong attention to detail accuracy and consistency across multiple documents and tracking tools.
Ability to manage competing priorities monitor progress across parallel workstreams and anticipate follow-up needs.
Strong teamwork and collaboration skills in a multi-functional environment.
Proactive organized and solution-oriented with the ability to work with minimal supervision in a high-demand context.

Additional Information:

The position requires fluency in English and Malay languages.

Only short-listed candidates will be notified. The recruitment process might include a written test and/or oral interview for this job opening. No late applications will be accepted.

UNHCR does not charge a fee at any stage of the recruitment process (application interview meeting processing training or any other fees).

Malay

Operational context

To view occupational safety and health considerations for this duty station please visit this link: of Position:

Malaysia hosts a diverse population of refugees and asylum-seekers from over 60 nationalities with no formal national asylum framework in place. UNHCR continues to lead protection solutions and advocacy efforts while working closely with the Government and partners to expand access to services and advance policy development. Within this evolving operational context the Malaysia operation is progressively enhancing its capacity for a more projectized and results-oriented approach with a focus on donor engagement proposal development and structured reporting mechanisms.

In this context the Senior External Relations Associate plays a critical operational support role focused primarily on:

• Drafting coordinating and consolidating donor proposals and funding submissions across units;
• Preparing high-quality donor reports and other required narrative updates in line with donor requirements and internal standards;
• Maintaining an overview of the funding pipeline proposal status reporting schedules and key donor commitments;
• Tracking implementation progress against agreed outputs deliverables and reporting milestones and following up with relevant colleagues to ensure timely action.

The incumbent will work closely with Programme Protection senior management and other functional units to coordinate inputs ensure quality assurance and support the timely development of external funding and reporting products.

The position also contributes to stronger documentation and workflow management by maintaining tracking tools organizing donor-related information and supporting consistency across proposals reports and implementation updates.

Living and Working Conditions:

Additional Qualifications

Skills

Education

Certifications

Work Experience

Competencies

Accountability Client & results orientation Commitment to continuous learning Communication Empowering & building trust Innovation & creativity Managing resource Organizational awareness Political awareness Stakeholder management Teamwork & collaboration

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Additional Information

This position doesnt require a functional clearance