Regional Human Resource & Administration Executive

Responsibilities:

The Regional Human Resource & Administration Executive will manage a full spectrum of HR & Admin. functions and operations including but not limited to:

• Conduct and handleonboarding offboarding and HR record maintenance.
• Handle HR functions particularly those related to the preparation and administration of employment contracts and consultancy agreements visa applications and other HR correspondence.
• Update and maintain employee records information and documents accurately.
• Coordinate and ensure new joiners are provided with the necessary workplace facilities and equipment including desk space laptops/desktops phones ID/access cards business cards and other required items.
• Coordinate the offboarding process ensuring resigning staff complete the required handover return all company assets and that relevant system access is revoked.

Payroll:

• Monitor and coordinate with the Finance team regarding monthly payroll computation staff claims and processing for all employees to ensure accurate and timely management of payroll and claims.
• Check overall staff claims based on company / Global compensation and benefits.

Training and Development:

• Oversee and manage the planning and execution of training programs to develop and retain high-performing talents.
• Ensure there are proper records for all training attended by the staff.
• Conduct yearly Training Needs Analysis (TNA).

Performance Appraisal and Talent Management:

• Ensure probationary and annual performance evaluations are done in a timely manner.
• Manage all aspects of employee relations including grievances/queries performance and attendance monitoring and reporting and discipline.
• Organize event planning employee engagement events booking of flight tickets and accommodation etc.

Other HR & Admin Matters:

• Ensure HR & Admin policies and Standard Operating Procedures are being followed.
• Monitor and purchase stationery groceries and any other purchases with attention to budgetary constraints.
• Ensure security safety and cleanliness of office space at all times.
• Other duties and functions as are incidental or inherent to your duties or those which may be required requested or entrusted to you by your superiors.

Working Hours:

• 8:00 a.m. - 5:00 p.m.
• 9:00 a.m. - 6:00 p.m.
• 10:00 a.m. - 7:00 p.m.

Work Requirements:

• Diploma or Bachelors Degree in Human Resources Business Administration Management or a related field.
• 3-7 years of relevant HR experience.
• Experience in HR operations payroll employee lifecycle and HR administration.
• Good understanding of HR processes and employment practices.
• Experience supporting regional or global HR operations will be an advantage.
• Good command of English both written and verbal.
• Strong attention to detail and organisational skills.
• Able to manage multiple tasks and work with different stakeholders.
• Proficient in Microsoft Office and comfortable working with HR systems.
• Able to work independently while knowing when to seek guidance or escalate matters.
• Immediate availability or a short notice period will be an advantage.

Benefits:

• Festival leave entitlement
• Parking reimbursement
• Group insurance coverage (inpatient & outpatient)

Office Location: Vertical Business Suite Bangsar South Kuala Lumpur Malaysia