Project Coordinator, Regulatory Operations

About the Role
We areseekinga highlyorganisedand detail-oriented Regulatory Operations Project Coordinator to support Regulatory Operations Content DevelopmentLocalisation and related operational projects. This roleis responsible forproject coordination workflow administration documentation management reporting and system transaction support to ensure activities are completed accurately consistently and on time.

The successful candidate will work closely withinternal andcross-functional teams and stakeholderssupporting multiple projects whilemaintaininghigh standardsoforganisation communication and process compliance.

Key Responsibilities
Project Administration & Coordination

• Maintainproject schedules action lists trackers and coordination records to support project delivery.

• Organiseproject information prepare materials and follow up on assigned actions with internal teams and stakeholders.

• Coordinate communications between teams vendors reviewers approvers and other stakeholders.

• Monitorand follow up on outstanding actions reviews approvals and missing inputs escalating where.

• Support multiple projects and workstreams while ensuring priorities and deadlinesremainvisible and on track.

Workflow & System Administration

• Execute routine workflow and system transactions across tools such as Windchill (PLM) TMS Jira Confluence SharePoint and project tracking platforms.

• Processchangerequests status updates task routing workflow records and tracker updatesin accordance withestablished procedures.

• Monitorworkflow queues approvals tasks and system activities to ensuretimelycompletion.

• Maintainaccurateand consistent records across both manual trackers and system-based workflows.

• Escalate workflow issues missing information unclear requests or stalled activities to the appropriate stakeholders.

Project Tracking Reporting & Documentation

• Maintainproject trackers dashboards status reports action logs issue registers and task lists usingaccurateand up-to-date information.

• Identifyoverdue activities incomplete tasks missing information and recurring delays ensuring they are highlighted to relevant owners.

• Prepare routine project status updates including progress upcoming milestones risks and open actions.

• Create updatemaintain and manage project documentation ensuring proper version control storage accuracy and audit readiness.

• Support the preparation of review materials approval documentation release records and controlled project documentation.

Stakeholder Support & Continuous Improvement

• Provide clear professional andtimelycommunication on project activities deadlines actions and workflow updates.

• Work collaboratively with cross-functional teams and stakeholders acrossdifferent locationsto gather information resolve routine issues and drive task completion.

• Supportteambymaintainingvisibility of decisions commitments outstanding actions and next steps.

• Ensure compliance with established processes templates workflows and coordination standards.

• Identifyprocess improvement opportunities recurring workflow challenges and administrative inefficiencies and contribute to continuous improvement initiatives.

Requirements

• 13 years of experience in project coordination administration operations support PMO support document control workflow management change control or similar structured business support roles.

• Strongorganisational planning and multitasking skills with the ability to manage competing priorities.

• Excellent attention to detail communication and follow-up skills.

• Experience using business systems workflow tools collaboration platforms spreadsheets trackers and document repositories.

• Ability to work independently while collaborating effectively with cross-functional teams.

• Fluent in English (written and spoken).

Preferred Qualifications

• Experience supporting regulated technical documentationlocalisation project or shared services environments.

• Exposure to global teamsCentresof Excellence (CoE) cross-functional projects or high-volume operational workflows.

• Familiarity with Windchill Jira Confluence SharePoint TMS CCMS or similar enterprise systems.

• Degree in Business Administration Project Coordination Communications ora relateddiscipline. Equivalent work experience will also be considered.

Why Join Us

• Opportunity to work with regional and global stakeholders in a collaborative environment.

• Gain exposure to Regulatory Operationslocalisation content development workflow management and enterprise systems.

• Contribute to operational excellence and continuous improvement initiatives while building valuable project coordination experience.

We welcome applicants who are proactiveorganised and passionate about delivering high-qualityprojectand operational support. If you thrive in a structured environment and enjoy keeping projects on track we encourage you to apply.