Personal Assistant (Mandarin Speaker)

The Klikx Group of Companies was established in 2013 and is based in Mutiara Damansara Petaling Jaya. Klikx structures projects builds partnerships and manages delivery across sectors including water energy aviation technology leisure and public services. We take on complex multi-party projects and carry them through: we assess structure negotiate and deliver keeping every party aligned from first conversation to completion.

We are looking for a Personal Assistant in our CEO Office to support our chiefs and heads of department and to be the first point of contact for guests at our office. The role combines diary travel and correspondence preparing documents such as proposals and PowerPoint presentations and welcoming and hosting visitors working in English Malay and Mandarin. This is a full-time role at our office in Menara UAC Mutiara Damansara on a 5-day week. Fresh graduates are welcome to apply.

Executive support

• Manage the diaries of our chiefs and heads of department: schedule meetings appointments and calls and keep their calendars up to date
• Arrange local and overseas travel including flights accommodation and itineraries
• Draft proofread and send emails and letters and screen incoming calls and messages
• Prepare meeting materials take notes and follow up on action points
• Prepare documents for our chiefs and heads of department such as proposals and PowerPoint presentations
• Translate documents and messages between English Malay and Mandarin when needed

Guests and hospitality

• Greet and welcome guests and see them to their meetings
• Offer and serve food and drinks to guests and during meetings
• Make drinks such as coffee and tea and plate and present food
• Keep track of pantry and meeting room supplies and reorder when stock runs low

Office support

• Coordinate with internal teams and external parties so that work is done on time
• Keep files and records organised both digital and paper
• Support day-to-day office tasks when needed

• Diploma or degree in any field; fresh graduates are welcome
• Strong English Malay and Mandarin in speaking reading and writing. You will work with our Chinese counterparts and write meeting minutes in Chinese
• Able to use AI tools such as ChatGPT or Copilot for everyday office tasks such as online research and drafting general correspondence in line with company guidelines
• Hands-on experience with Microsoft PowerPoint Word and Excel including building presentation slides plus email and online calendars
• Warm friendly and confident when welcoming and hosting guests
• Responsible with a positive attitude
• Organised reliable and able to handle several tasks at once
• Professional manner and comfortable working with senior management
• Hospitality or food and beverage experience is an advantage

• Monthly salary of RM
• 5-day work week
• Office in Mutiara Damansara Petaling Jaya
• EPF SOCSO and EIS contributions