Office Administration & Business Support Executive

The Office Administration & Business Support Executive is responsible for ensuring the smooth day-to-day operation of the Malaysia office while providing administrative and coordination support to the Country Head Finance and P&O functions.

The role acts as a key local coordinator for office administration employee onboarding and engagement activities vendor management travel coordination documentation payment processing support and compliance with company policies and local requirements. The incumbent will serve as the primary point of contact for office-related matters and support overall business continuity and employee experience.

Office Administration Support

• Ensure the smooth day-to-day operation of the Malaysia office including facilities management workplace safety office access parking arrangements office maintenance cleaning services and coordination with building management landlords and other service providers.
• Manage office assets supplies and inventories including stationery pantry items furniture laptops mobile phones IT equipment and other office resources while coordinating with regional IT teams and local vendors on technology-related requirements.
• Coordinate domestic and international travel arrangements visa support visitor management and logistics for internal meetings leadership reviews town halls conferences training programs employee engagement activities and other company events.
• Support vendor management and administration activities including service coordination event logistics and ensuring timely delivery of office-related services.
• Maintain office records documentation and asset registers and support internal audits compliance reviews and governance requirements as needed.

Finance and HR Administration Support

• Support finance administration activities including purchase requisitions PO creation invoice processing payment documentation petty cash management vendor coordination and tracking of contracts renewals and service agreements. Ensure timely processing of payments and maintenance of supporting records for audit and internal control purposes.
• Support employee lifecycle administration including onboarding and workplace readiness arrangements such as workstation setup laptops mobile phones ID cards and office access.
• Coordinate employee engagement wellness recognition communication training and learning activities while providing general HR administrative support to the local business and P&O team.

Qualifications :

Educational qualification: A Bachelor of Administration or an equivalent qualification

Minimum work experience:

• 3 to 5 years of experience in office administration
• Experience within MNC company or Pharmaceutical/healthcare industry will be an advantage
• Experience supporting senior business leaders is preferred.

Skills & attributes:

• Strong written and verbal communication skills.
• Proficiency in MS Office suite (Excel Powerpoint Word Outlook)
• Effective time management with ability to manage multiple tasks.
• Ability to work independently and collaboratively.
• Strong organizational and planning skills
• Excellent attention to detail
• High level of integrity and confidentiality
• Proactive problem-solving approach

Additional Information :

Benefits Offered

At Dr. Reddys we actively help to catalyse your career growth and professional development through personalised learning programs.

The benefits you will enjoy at Dr. Reddys are on par with the best industry standards. They include among other things and other essential equipment joining & relocation support family support (Maternity & Paternity benefits) learning and development opportunities medical coverage for yourself and your family life coverage for yourself.

Our Work Culture

Ask any employee at Dr. Reddys why they come to work every day and theyll say because Good Health Cant Wait. This is our credo as well as the guiding principle behind all our actions. We see healthcare solutions not only as scientific formulations but as a means to help patients lead healthier lives and were always attuned to the new and the next to empower people to stay fit. And to do this we foster a culture of empathy and dynamism. People are at the core of our journey over the last few decades. They have been supported by an enabling environment that buoys individual ability while fostering teamwork and shared success. We believe that when people with diverse skills are bound together by a common purpose and value system they can make magic.

Diversity Equity & Inclusion

At Dr. Reddys we are deeply committed to building a diverse equitable and inclusive workplace where everyone belongs and is valued for their contributions to the team.  We are most interested in finding the best candidate for the role and are open to exploring candidates with a less traditional background.

For more details please visit our career website at Work :

No

Employment Type :

Full-time