HR Project Specialist Policy & Processes

The Specialist will support the designing reviewing and implementation of HR policies related to pay and benefits and HR processes documentations. This project-based role ensures compliance with internal external and statutory requirements drives stakeholder alignment and leverages digital tools to enable efficient policy & process documentations deployment and tracking.

Location: Petaling Jaya Malaysia
Work Mode: Hybrid
Contract: 6 months / until Dec 2026

What Youll Do:

1. Policy and Process Development & Review

• Draft and revise HR policies related to compensation and benefits Standard Operating Procedures (SOPs) related to HR processes.
• Ensure alignment with global frameworks local regulations and business needs.
• Conduct benchmarking and gap analysis to inform policy updates.
• Create/maintaining an updated HR Knowledge database; a common repository for HR policies Standard Operating Procedures (SOPs) letter templates forms and tools to promote operational consistency.
  

2. Compliance & Governance

• Monitor regulatory changes and assess policy implications.
• Coordinate with Legal Risk and Audit teams to ensure compliance.
• Maintain documentation and audit trails for decisions.
  

3. Stakeholder Collaboration

• Engage HRBPs Rewards Payroll and business leaders to gather input and validate policies/SOPs.
• Facilitate workshops or working sessions to co-create or refine policies/SOPs.
• Track stakeholder feedback and follow up on action items.
  

4. Digital Enablement & Communication

• Use digital tools (e.g. SharePoint Power BI HRIS platforms) to manage policy/SOP lifecycle.
• Develop digital toolkits dashboards and communication materials (user guides training content etc) to train bot
• Support digital workflows for policy/ SOP approvals and implementation tracking.
  

5. Project Management

• Support project management within HR Services team including system testing communications documentations for processes payroll leave management system migration project and any other digitalisation projects.
• Support in continuous improvement efforts as it relates to the improvement of efficiency or service level for any HR process or interaction.
  

Who we are looking for

• Policy and Process Documentation Writing & Legal Awareness Strong understanding of HR policy frameworks employment law and HR processes. Effective written oral communication and interpersonal relation skills; strong attention to detail in composing and proofing communications & reports
• Project Management Ability to manage timelines deliverables and cross-functional coordination. Manage and prioritize multiple tasks and/or projects with minimal supervision; follow through tasks assigned and issues in a timely manner.
• MS Office applications MS Visio and Digital Fluency Proficiency in tools such as Microsoft 365 (including Excel Visio Words) SharePoint Power BI and HRIS platforms.
• Analytical Thinking Ability to interpret data identify trends and make evidence-based recommendations.
• Communication & Influence Strong interpersonal skills to engage and align diverse stakeholders. Team player and strong customer orientation.

Remuneration:

• Up to RM5500 monthly
  

Consultant in charge:

• Kim Tan

Remark: Due to high volume of applications only shorted candidates will be contacted