HR Executive (Contract)

HR Executive (6-to-9-month contract maternity replacement)

We are seeking an ideal candidate that is eager to manage daily operational tasks and projects within Human Resources.

Daily Operational

• Managing HR data ensuring records are accurate processing payroll statutory payments leave management insurance management and handling overall administrative tasks.
• HR letter preparations (Probation confirmation employment certificate etc.)
• Support Malaysia Singapore and EOR countries on day-to-day administration.

Onboarding activities

• Preparing of Employment Agreement and getting it endorsed Liaise with IT on email equipment and software requirement Preparation of onboarding schedule.

Offboarding activities

• Preparing acceptance of resignation letter communicating on exit interviews and exit clearance. Ensure to have smooth departure of employees.

Training and Development

• Support HR team to coordinate with training providers and programmes.
• HRD claimable trainings - Submission of HRD grant application and approval and to communicate with respective business units.
• Non HRD claimable trainings review the budget allocation getting approval from line manager and to liaise with training provider for confirmation.

Invoices and Vendor coordination

• Follow up checking and preparation of monthly invoices.
• Create purchase orders via SAP Concur system and work with internal finance processing.

Employee experience and engagement

• Coordinate with internal teams for to enhance culture employee satisfaction and engagement.
• Be part of the committee team for quarterly festive celebration.

Continuous improvement

• Policy review and update: Update HR handbook policies workflow and job descriptions.
• Data & Reporting: Prepare necessary data and report as and when requested.
• Other HR ad hoc projects as and when required.

Qualifications :

• Diploma or Degree in Human Resources or a related field.
• Minimum 2 years of HR payroll and administration experiences.
• Good communication organizational and interpersonal skills.
• Eager to learn and able to work in a fast-paced environment.
• Proficiency in Microsoft Office (Excel PowerPoint Word).

Additional Information :

General Safety & Health Responsibilities:

• Comply with local governmental HSE regulations with Lesaffre fundamental principles and apply the safety Policy
• Participate in entity safety activities and always show best examples (Rules application PPE wearing perform safety visits accident analysis safety committees)
• Participate actively in the risk assessment of owns job area
• Follow the safety action plan of own perimeter
• Make safety rules in your perimeter communicate it make sure your team understands and applied them
• Start all meetings (from 8 persons minimum) by a safety contact
• Encourage safe acts and discourage each time you see unsafe acts
• Report unsafe conditions / acts and near misses to the managers
• Report within 12 hours all recordable accidents to the next level of management
• Report each month all recordable accidents and first aids happened in your perimeter
• Participate in the target-setting process for the safety KPIs
• Be a part of recognition & sanction program.

Safety & Health Responsibilities within Human Resources:

• Integrate safety trainings into the entity annual training plan (local mandatory essential and recommended safety trainings)
• Follow-up mandatory safety trainings
• Participate in psychological risk assessments and prevention program
• Make sure that all newcomers receive safety training. Their training should be recorded and kept
• Make sure that safety roles and responsibilities are include in each job description according to this JD guideline
• Make sure all employees receive medical check according to local regulation requirements follow each employee health situation keep medical check records and facilitate the follow-up of any employee who has medical deficiency
• Participate to the safety committee meetings.

Remote Work :

No

Employment Type :

Contract