Facilities Coordinator

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Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them tothrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Facilities Coordinator

Working with both the facilities manager and the assistant facilities manager youll oversee the propertys day-to-day operations and ensure that all administrative functions security issues and facility services are covered. Likewise youll strive for continuous improvement in the process.

Youll also keep an eye out on the propertys supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise youll manage supply and service contracts as approved by clients.

In addition youll help mitigate risks by taking part in emergency evacuation procedures and handling crisis management and business continuity plans. Youll also be on top of health and safety issues that may arise and actively participate in reviewing them.

Also part of your mandate is to monitor the propertys budget. As the person in charge youll make sure that theres enough petty cash to support operations. Youll also see to it that vendor invoice processes comply with standards.

Going above and beyond expectations

Client satisfaction is second nature to the person in this role youll take on difficult issues and seek out opportunities to improve operations. Youll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements.

In addition youll carry out routine service audits to ensure that the team maintains its overall performance. Youll also be in charge of creating stock reports meeting minutes and monthly management reports to the clients.

Some of the responsibilities are as below:

• Develop and implement preventive/corrective maintenance programs for M&E installations.

• Manage a team of in-house maintenance technician requisite M&E equipment/parts ie HVAC gen-set and UPS as well as attend to complaints relating to M&E services that will jeopardize the bank operations.

• Develop maintenance plan for fire safety system coordinating fire safety audit as well as inspection by fire department (Bomba).

• Requisite fire safety equipment and parts as well as follow up and investigate incidents or complaints relating to fire safety in the clients premise facilities.

• Coordinating daily work orders through Corrigo and ensure the work completion within the SLA set by the organizations in accordance with the contractual compliance.

• Review and approve safety permit submitting by the subcontractors/vendor prior to the work commencement to ensure safety compliance will be strictly followed by the subcontractors/vendors.

• Annual renewal of statutory permits i.e PMA gen-set certifications fire extinguisher and etc. including liaison with the local authority such as DOSH Bomba and Energy Commission.

• Follow through the tender evaluation and recommendation of service or term contracts as well as its administration and management.

• Conduct general inspection to identify services for rectification and oversee subcontractors performance in accordance with contractual work scope and timeline of completion.

• Prepare yearly and ad-hoc budget and forecast for property management in the clients estate and premise facilities

Location:

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