Associate Manager MedTech Business Admin

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Associate Manager MedTech - Business Admin Malaysia

Role Summary

This role is responsible for providing comprehensive executive business and administrative support to MedTech (Surgery EP and Vision) in Malaysia. The role supports compliant execution of commercial medical education and professional engagement activities ensuring effective coordination across events procurement travel and internal governance processes.

Job Responsibilities:

1. Business Administrative Support

• Provide administrative and coordination support to MedTech business leaders as required.

• Assist with documentation and internal communications.

• Support crossfunctional collaboration across Commercial Marketing Finance and Compliance teams.

2. Event & Engagement Administration (HCC Life / VEM)

• Support planning coordination and execution of MedTech commercial and medical education activities including surgeon trainings workshops congresses and internal meetings by supervising the contract employees reporting to the role.

• Ensure timely and accurate submission of event requests via HCC Life/VEM in line with J&J compliance requirements.

• Manage pre and postevent documentation reconciliation and archival for audit readiness.

• Coordinate with internal stakeholders to ensure event activities align to MedTech commercial and clinical engagement guidelines.

3. Procurement & Financial Administration

• Administer procurement processes through eMP ARAVO PR/PO and RFP workflows.

• Prepare and submit accurate PRs POs and RFPs in a timely manner.

• Provide administrative support for:

• Vendor onboarding and compliance documentation

• Invoice tracking and payment followup

• Quarterly and yearend accruals and PO closures

• Liaise with vendors and Procurement on procurementrelated matters.

• Support basic budget tracking and accrual management for MedTech activities.

4. Travel & Logistics Support (Local & Overseas)

• Coordinate travel and logistics promotional training and professional education activities.

• Prepare and submit Travel Requisitions for internal approval.

• Support event logistics using tools such as Cvent including venue and vendor coordination.

• Arrange air travel accommodation ground transport visas and related logistics.

• Liaise with approved travel agencies (e.g. AMEX Travel BCD).

• Prepare travel dockets and maintain accurate travel records.

5. Enterprise Legal EHS & Governance Support

• Ensure adherence to company policies and procedures including but not limited to:

• Legal support

• License registration

• EHS Coordination

• Management of fleet card and other enterprise related support on employee benefits

• Business Planning & Reporting Activities (BPRA)

Qualifications & Experience:

• Diploma or bachelors degree
• Minimum 3 years experience in business administration sales/marketing support or event coordination preferable within Medical Devices or Healthcare industry
• Team management experience is a must
• Experience supporting professional education training programs or commercial events is strongly preferred
• Familiarity with enterprise systems (e.g. procurement event and travel systems)
• Experience supporting onsite events and virtual meetings
• Strong attention to detail accuracy accountability and integrity
• Demonstrated ability to work across stakeholders in a regulated environment

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Preferred Skills: