AssistantExecutive – Administration & Personnel

To manage and execute office administration facilities maintenance procurement activities personnel administration as well as supports on District training function. The role also provides crossfunctional support for reception travel administration and invoice processing to ensure uninterrupted administrative and personnel services.

Responsibilities and duties include but are not limited to the following:

• Manage daytoday office administration and facilities operations
• Coordinate maintenance repairs cleaning pest control and equipment servicing
• Liaise with landlords building management and service providers
• Monitor office safety housekeeping and workspace readiness
• Manage sourcing ordering and replenishment of office supplies and services
• Coordinate procurement documentation invoice followups and expense administration
• Maintain vendor records contracts and asset registers
• Track and coordinate renewal of office licenses permits and subscriptions
• Maintain accurate administrative and compliance documentation
• Provide backup support for Admin and Personnel operations during absences or peak workload
• Support reception duties travel administration and invoice processing 
• Assist with coordinating interviews onboarding and offboarding as and when required
• To ensure a safe efficient and wellmaintained workplace
• Supports the training needs of the district and its employees in line with regional and global strategies which includes but not limited to supporting local training needs analysis delivery implementation evaluation and follow up

Qualifications :

• Diploma / Bachelors Degree in Business Administration or related field
• Minimum 2 years of administration facilities or procurement experience
• Good knowledge of computer and MS Office applications
• Good command of written and spoken English
• Organized practical and solutionoriented
• Excellent communication and interpersonal skills very customer minded and detail oriented
• Proactive meticulous and able to take good ownership of tasks assigned
• Strong coordination negotiation vendor management and followup skills

Additional Information :

Expeditors offers excellent benefits:

• Group Medical Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program

Remote Work :

No

Employment Type :

Full-time