Administrator (F&B)

Shangri-La Kuala Lumpur

Be part of our Shangri-La family

Shangri-La Hotels and Resorts began in 1971 with our first deluxe hotel in Singapore. Today the group comprises over 102 deluxe hotels and resorts in key cities in Asia Pacific North America Europe and the Middle East.

Based in Hong Kong we are expanding globally with developments under way throughout Asia the Middle East and Africa. With our extensive footprint in Asia and in key cities worldwide we offer global exposure exciting career prospects and opportunities in hospitality F&B real estate technology marketing design business development finance project management and many other areas.

Shangri-La Kuala Lumpur is perfectly situated in the heart of the city to explore and discover well-known attractions and activities that Kuala Lumpur has to offer.

As a premier deluxe hotel with a proud tradition in providing gracious Malaysian hospitality to the world we are inviting dynamic individuals to join one of the regions most exclusive city hotel.

We are in search of energetic vibrant and multi-skilled individuals who are able to meet the ever-changing challenges and contribute towards the success of the hotel.

It takes a very special kind of person to work at Shangri-La. Someone with an eye for detail and the skills to perform. Someone with an attitude to deliver and a passion to delight.

Job Description:

• Provide administrative support to ensure smooth daily operations of the Food & Beverage department.
• Maintain and update departmental records reports databases and filing systems.
• Prepare daily weekly and monthly sales inventory and operational reports.
• Process purchase requisitions purchase orders invoices and payment documentation accurately and on time.
• Coordinate with suppliers and vendors regarding orders deliveries pricing and product availability.
• Monitor inventory records and assist in stock control stocktaking and reconciliation activities.
• Track food and beverage costs wastage reports and operational expenses.
• Support menu updates pricing adjustments and promotional activities.
• Schedule meetings prepare meeting agendas and minutes and follow up on action items.
• Manage departmental correspondence including emails phone calls and internal communications.
• Assist with employee attendance tracking scheduling leave records and other administrative documentation.
• Ensure all licenses permits certifications and compliance documents are up to date.
• Liaise with Finance Procurement Human Resources and Operations teams to support business requirements.
• Maintain confidentiality of operational financial and employee-related information.
• Ensure compliance with company policies food safety standards and regulatory requirements.
• Perform other administrative duties and special projects as assigned by management.

Requirement:

• Diploma or Bachelors Degree in Business Administration Hospitality Management Food & Beverage Management or a related field.
• Minimum 1 to 3 years of experience in administration preferably within the F&B hospitality or retail industry.
• Proficient in Microsoft Office applications particularly Excel Word and PowerPoint.
• Knowledge of POS systems inventory management systems and reporting tools is an advantage.
• Strong organizational planning and multitasking abilities.
• Excellent verbal and written communication skills.
• Strong attention to detail with a high level of accuracy.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Good analytical and problem-solving skills.
• Ability to build effective working relationships with internal and external stakeholders.
• Knowledge of food safety hygiene and operational compliance requirements is an added advantage.
• Positive attitude team-oriented mindset and willingness to support operational needs.