Admin Executive

Finance & PRPO/P2P:

• Ensure timely creation of PRs PO approvals Goods Receipt (GR) and invoice processing
• Manage higher-value PO approvals and ensure compliance with procurement processes including end-to-end efficiency in Procure-to-Pay (P2P) invoice processing
• Ensure effective PR gatekeeping by achieving a high firsttime approval rate through complete and compliant submissions including required supporting documents adherence to SOPs and competitive bidding thresholds
• Monitor and ensure departments spend is within the planned annual budget

Agreements & Documents:

• Support departments to ensure documentation requirements are met in accordance with AZs Quality Management System
• Manage the drafting of Agreements and supporting documents and routing for approval via Adobe Sign
• Prepares documents presentation materials and official information to be released and distributed to required stakeholders
• Accurately transcribes types formats and proofreads a wide variety of material (for example correspondence invoices contracts meeting minutes reports speeches and presentations) using word processing presentation graphics and spreadsheet software.
• Uses desk top publishing software to design more complex documents to support the work of the department they support

Meetings & Operations:

• Responds on behalf of the department to different stakeholders/vendors maintaining high professional standards whilst meeting conflicting needs
• Responds to more complex or escalated enquiries from other PA/secretarial staff
• Provides support to schedule appointments and answer or redirect routine enquiries from internal or external sources
• Provides specialist project based administrative support when required
• Coordinates internal and external meetings / conferences so that they run smoothly including scheduling meeting times making travel arrangements for attendees and ensuring that various meeting amenities are available
• Performs other administrative tasks using independent judgement and discretion
• Plans organises and schedules own workload so that all activities are completed accurately and on time

Compliance & Ethics:

• Conduct activities and interaction consistent with Company values and in compliance with the Code of Conduct and supporting Policies relevant to current role
• Complete all required training on the AZ Code of Conduct and supporting Policies on time
• Report potential issues of non-compliance
• Promote culture of compliance and create healthy and safe environment

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds with as wide a range of perspectives as possible and harnessing industry-leading skills. We believe that the more inclusive we are the better our work will be. We welcome and consider applications to join our team from all qualified candidates regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment) as well as work authorization and employment eligibility verification requirements.