Travel CoordinatorAdmin

Job Description

• Responsible for flight and accommodation bookings
• Organize and schedule meetings and appointments.
• Produce and distribute correspondence memos, letters, faxes and forms.
• Order office supplies.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Prepare and monitor invoices.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain supplies inventory.
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Organize work arrangements for senior managers.
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Handle the reception desk.
• Maintain computer and manual filing systems.
• Handle sensitive information in a confidential manner.
• Oversee and supervise the admin team.
• Coordinate repairs to office equipment.
• Greet and assist visitors to the office.
• Answer and direct phone calls.
• Photocopy and print out documents on behalf of other colleagues.

Job Requirements

• Females only.
• Fluent English.
• Experience from 1 to 2 years in similar position.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office.
• Bachelor degree.