Program Assistant/HEI Advising

Job Description

• Track students’ completion of activities and requirements and ensure that the student monitoring database is up to date.
• Assist the Program Officer in communicating with Ain Shams University faculties and staff to facilitate students’ academic requirements.
• Coordinate and follow up with other teams on quarterly student update report content.
• Assist Program Officer in budgeting and tracking participants costs.
• Support Program Officer in advising program planning.
• Communicate with students on a regular basis.
• Draft program documents including official letters, announcements, success stories…etc.
• Maintain attendance records for trainers and use to compile trainer payment requests on a monthly basis.
• Collect student attendance from trainers to track attendance and participation;
• Assist the Program Officer in developing the quarterly reports.
• Organize and follow up on training logistics and procurement of books and program materials.
• Prepare end of semester participant attendance and performance data and evaluation statistics and submit to manager for quarterly reporting.
• Prepare fliers, graduation reports and certificates and other documents for special events.
• Maintain program files and documentation in an organized manner.
• Coordinate logistics with universities as needed.
• Keep record of and follow up on cost share documentation requests.
• Organize meetings and record minutes of meetings.
• Perform other tasks as requested.

Job Requirements

• Bachelor’s Degree in any relevant discipline such as education or business.
• Proficient in using Microsoft Word, PowerPoint, Excel and Outlook
• Excellent in both written and spoken English and Arabic.
• Organization and problem solving skills;
• Strong writing skills
• Excellent attention to detail
• Passion for youth development
• Egyptian citizenship

Preferred:

• A minimum of 2 to 3 years of work experience.
• Demonstrated experience with program administration or project management.
• Time management skills.
• Team Player.
• Interpersonal Skills.