Operation Director - Facility Management

Job Description

• Oversee all building operations, maintenance and major repairs in compliance with the building code and requirements. (HVAC, Roof, Irrigation, Electrical, Cameras and Plumbing
• Insure all the building permits and inspections are secured in compliance with legal requirements. (fire, police, parking, elevator, irrigation systems and lighting)
• Insure building compliance for all facility audits, property and liability insurance audits.
• Serve as liaison for Arts District safety patrol, Fire, Police and TexDot for all issues relating to closures, maintenance, safety and security issues.
• Coordinate and manage activities of all facility support staff.
• Coordinate and oversee all company staff training activities for safety, security, evacuations, building lock down, gun safety and code compliance.
• Coordinate and schedule all facility bookings and oversee all facility use for internal staff use, board meetings, special events, external rentals and studio rentals.
• Manage office systems, office equipment and coordinate IT support needs for company.
• Select, engage and oversee all external contractors for building cleaning, waste disposal, catering, refurbishing interior, plumbing, exterminators, landscape maintenance and special repairs.
• Monitor, order and procure supplies for building cleaning, maintenance and office operations.
• Coordinate technology support with IT personnel for parking lot payment systems and handle customer use (access and payment) issues.
• Oversee staff parking lot assignments and building access and compliance.
• Develop budgets and track short-term and long-term facility expenses, equipment and resource needs of company and staff.
• Handles all facility complaints and organizational customer service issues in a professional and courteous manner.
• Primary focal point and for the coordination of all administrative activities of organization.
• Prepare contracts and handle sensitive legal, employment or company documents.
• Oversee company-wide human resource management and implementation of policies.
• Insure legal compliance and maintain updated management guidelines by researching the market.

Job Requirements

• Demonstrated knowledge and 10-15 years of job-related experience in Operations, at least 5 years in Facility Management.
• Experience in managing budgets and in implementing professional development programs and training of personnel.
• Experience in working with shared leadership and with cross-functional teams.