Office Manager

About Matroid

With the rapid growth of artificial intelligence expert knowledge is increasingly required to use cuttingedge AI techniques to solve realworld problems. At Matroid were building an intuitive product that allows anyone to train and deploy computer vision models without needing to know how to write a line of code.

Founded in 2016 by a Stanford professor Matroid has raised $33.5 million from NEA Energize Ventures and Intel Capital and has a broad range of customers and partners in manufacturing aerospace transportation security safety and compliance.

We are looking for an Office Manager who is responsible for assisting the team with administrative tasks managing the office managing the renovation of our newly added office space and of course the daytoday ad hoc requests.

Tasks

What you will be doing

• Oversee the visitor experience: greet guests vendors and deliveries
• Keep the kitchen and common areas organized and fully stocked with supplies on a daily basis
• Manage the budget for office expenses events and other categories
• Be the cultural ambassador to guests visitors and employees
• Own our Swag game: work with internal members and external vendors to design tshirts giveaways internal items promotional items and more.
• Arrange monthly fun social events quarterly teambuilding outings annual company trips
• Organize parties birthdays anniversaries and other impromptu activities
• Work with a variety of 3rd party vendors
• Monitor and maintain various office equipment and supply inventories
• Pitch in to help with other daily tasks and team requests
• Keep a pulse on the team to support whenever necessary
• Learn new technology and test software as needed
• Promptly respond to requests with accuracy and a courteous demeanor.
• Keep our main work office organized.
• Stay on top of mail and deliveries.
• Support HR functions (onboarding and offboarding) as necessary

Requirements

What you bring to the table

• AA degree or higher with 2 years experience
• 2 years of recent experience as an Office Manager Administrative Assistant Administrative Business Partner or EA.
• A selfstarter and problemsolver with a sense of urgency
• Must learn quickly with little to no supervision
• Work hours: MF 95pm; on rare occasion weekends to meet deadlines
• Strong organizational skills and attention to detail.
• Ability to plan organize and multitask with minimal supervision.
• Strong written correspondence and verbal communication skills.
• Ability to maintain respectful relations to all the interfaces made on behalf of the employer.
• Ability to handle confidential information professionally.
• Ability to adapt quickly to new technologies and software applications with a willingness to learn and stay updated on industry trends (including AI and automation tools)

Nice to have

• Previous work experience in tech or at a tech startup.
• Knowledge of computer vision and software as a service.
• Advanced technical skills and/or ability to learn new tech and software quickly

Benefits

What we offer in return

• Competitive pay and equity.
• The chance to constantly work on stimulating intellectual challenges.
• Gym membership reimbursement.
• Free lunch healthy drinks and snacks every day.
• Medical dental and vision insurance with 100% paid premiums.
• A flexible schedule that leaves time for all of your other interests.
• Resources to learn about the cutting edge of software engineering and computer vision.
• Youll be working at our new office in downtown Palo Alto just a fiveminute walk from the Caltrain station.

Matroid is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race religion color sex gender identity sexual orientation age nondisqualifying physical or mental disability national origin veteran status or any other basis covered by appropriate law.