Office Manager
Office Manager
Posted on :
20-03-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2645035
Serve as the point person for office manager duties including:
Maintenance
Mailing
Supplies
Equipment
Bills
Errands
Shopping
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to develop update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors service providers and office lease
Manage office G&A budget ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery Hardware and travel arrangements)
Liaise with facility management vendors including cleaning catering and security services
Plan inhouse or offsite activities like parties celebrations and conferences
Follow up on website updates & social media
Maintenance
Mailing
Supplies
Equipment
Bills
Errands
Shopping
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to develop update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors service providers and office lease
Manage office G&A budget ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery Hardware and travel arrangements)
Liaise with facility management vendors including cleaning catering and security services
Plan inhouse or offsite activities like parties celebrations and conferences
Follow up on website updates & social media
Requirements
Proven experience as an Office Manager Front Office Manager or Administrative Assistant
Knowledge of Office Administrator responsibilities systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Familiarity with email scheduling tools like Email Scheduler and Boomerang
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problemsolving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fastpaced environment
A creative mind with an ability to suggest improvements
A smart appearance and pleasing personality are prerequisites for this job.
- Good knowledge of various AC systems (VRV, DX, CWS, etc.). - Good knowledge of duct sizing, air outlets selection, pipe sizing, etc. - Good knowledge of CAD, HAP, duct sizer, pipes sizer, psychrometric analyzer. - 3-8 years of experience on the construction field.
Employment Type
Full Time
Key Skills
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