Office Administrator
Posted on :
04-02-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2497269
- Schedule meeting and appointments for the plant manager and Operation Director.
- Booking transport and taxis
- Organize office operations and procedures
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Coordinating domestic and international travel, including flight, hotel, and car rental reservations
- Organizing plant visits/tour for officials and external people
- Make office suppliers arrangements (water, cleaning, plants, candy machine, coffee machine) / purchasing office supplies and equipment and maintaining proper stock levels.
- Organize the office layout and order stationery and equipment/Maintain the office condition and arrange necessary repairs
- Ensuring that the invoices from suppliers are paid on time
- Liaise with facility management vendors, including cleaning, catering and security services
- Greeting visitors and providing general administrative support
- Receive and sort incoming mail and deliveries, and manage outgoing mail
- Implementing and maintaining procedures and office administrative systems
- Wok with European teams from Luxembourg, UK, Spain, Hungary and Poland
- Organizing induction programs for new employees and assist in the onboarding process for new hires
- Ensure that health and safety policies are up to date (work in collaboration with EH&S and HR), develop office policies and procedures, and ensure they are implemented appropriately.
- Creating presentations and other management-level reports
- Maintaining good communication inside of the plant.
- Develop office policies and procedures, and ensure they are implemented appropriately.
Employment Type
Full Time
Department / Functional Area
Key Skills
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