Executive Secretary

Responsibilities:

• Manages the diary engagements ensuring an efficient record of appointments and timely follow-up
• Communicate with key external parties at senior levels to seek and furnish information.,
• receive and guide visitors to the office including VIPs and ensure all arrangements for meetings, presentations, etc. are made to facilitate smooth implementation
• Follow the day to day operations related to own jobs in the department to ensure continuity of work
• Follow all relevant department policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner
• Develop and maintain a filing system
• Ability to learn using booking systems.
• Support and facilitate the completion of regular reports
• File and update contact information of employees, customers, suppliers, and external partners
• Presentation Skills, Preparing Proper Business Cases highlighting challenges to management.