CEO's Personal Assistant

Responsibilities:

• Support the CEO by providing a level assistance to meet the needs of the CEO’s personal or business objectives, including and not limited to:

• Having a comprehensive updated to do list at all times

• Making sure significant email correspondences reach the CEO in a timely fashion
• Setting up meetings and managing appointments
• Transcribe correspondence from handwritten notes
• Manage communications in a timely fashion and update the CEO routinely about the progress of those communications.
• Liaise with business coworkers/vendors and the CEO’s personal connections on behalf of the CEO and sometime as the CEO.
• Able to identify matters and topics that would concern the CEO and reporting such matters to the CEO
• Reroute requests/communications coming to the CEO office to the respective personnel responsible for such requests/communications
• Perform variety of office and personal errands
• Conducting ad-hoc research
• Arranging complex and detailed travel plans and visa arrangements
• Supporting our Boston office personnel management processes
• Undertake a range of Governance duties
• Settle select bills without disrupting cash flow
• Organize and keep records of the CEOs personal information such as contracts, passports, credentials, and travel history.

Job Requirements

• Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
• Be flexible and willing to work extra time during busy times and on call during weekends and outside business hours.
• PA diploma or certification is a plus.
• +5 years of experience as a personal assistant.
• Familiarity with the company, its personnel and processes is a plus.
• Flexibility and adaptability.
• Excellent self-management, time management and research skills.
• Excellent communication skills.
• Extremely detail oriented.
• Ensure accuracy and quality across all tasks.
• Excellent people skills.
• Must demonstrate a can-do attitude.
• Creative problem solving.
• Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
• Ability to read and interpret various documents.
• Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced
• Ability to work on business and personal items interchangeably.